Executive Assistant

Management Support

• Serve as the primary administrative and translation
  support for the executive(s) in both English and Chinese.
  
• Manage all aspects of the executive's calendar,
  appointments, meetings, and complex travel itineraries, including frequent
  international and domestic trips.
  
• Accompany the executive(s) on business trips to
  provide in-person support.
  
• Facilitate communication with Chinese and English
  partners, stakeholders, and clients, ensuring clarity and cultural sensitivity.
  

BAU

• Prepare management reports (presentations in
  PowerPoint and Excel) through sourcing data from existing internal systems and
  external sources as appropriate.
  
• Screen and prioritize incoming communications; draft
  responses in both languages as appropriate.
  
• Scheduling and preparing meetings and appointments -
  extensive diary management and record keeping.
  
• Arranging business travel, visa, accommodation and
  social events.
  
• Translate documents, presentations, and correspondence
  between English and Chinese.
  
• Track, prioritize, and follow up on tasks, issues, and
  projects to ensure timely execution.
  
• Perform other related administrative and project
  duties as required.
  

Requirements

• At least 6-7 years
  secretarial support experience gained from financial groups in supporting
  senior management.
  
• Proficiency in
  Microsoft Office Suite and familiarity with collaboration tools (e.g., Google,
  Zoom, WeChat).
  
• Ability to handle
  confidential information with suitable discretion.
  
• Willingness and
  ability to travel frequently, both domestically and internationally.
  
• Attention to details,
  skilled at prioritizing tasks and multi-tasking.
  
• Strong command of
  written and spoken English, Cantonese and Mandarin with translation skills.