Executive Assistant

About FWD Group

FWD Group (1828.HK) is a pan-Asian life and health insurance business that serves approximately 34 million customers across 10 markets, including BRI Life in Indonesia. FWD's customer-led and tech-enabled approach aims to deliver innovative propositions, easy-to-understand products and a simpler insurance experience. Established in 2013, the company operates in some of the fastest-growing insurance markets in the world with a vision of changing the way people feel about insurance. FWD Group is listed on the main board of the Hong Kong Stock Exchange under the stock code 1828.

For more information, please visit www.fwd.com

PURPOSE

• Responsible for providing secretarial and administrative support to Group Executives and teams as assigned

KEY ACCOUNTABILITIES

• Provide secretarial and administrative support, not limited to calendar management, scheduling of meetings, travel arrangements, process expenses claims, organize team events, handle end-to-end procurement process, manage new joiners onboarding set-up, edit/format documents, minutes taking
• Liaise with executive assistants of FWD Group of Companies
• Monitor, screen and manage incoming communications
• Provide team coverage as assigned

QUALIFICATIONS / EXPERIENCE

• Degree holder
• Formal secretarial/management training is an advantage
• At least 10 years of secretarial experience with 5 years in serving Senior Executive
• Good command of written and spoken English

KNOWLEDGE & TECHNICAL SKILLS

• Strong communications and inter-personal skills in an international working environment
• Excellent knowledge of MS office
• Excellent service mind-set
• Proficient in MS Word, Excel, PowerPoint.
• Proficient in Oracle Procurement/Expenses application is an advantage