Executive Assistant I (Administrative Services Department) - Hong Kong Childrens Hospital

Application Deadline \: 2 August 2026

Date of Issue：20 July 2026

Vacancy Notification Circular No. HKCH2607009

Key Responsibilities:

1.        Perform administrative and clerical duties to support the daily operation and project implementation of one or more of the following functions:

·       General Administration

·       Secretariat and Annual Planning

·       Domestic and Supporting Services

·       Procurement and Materials Management

·       Equipment Maintenance and Facility Management

·       Linen and Laundry

·       Telecommunication Services

2.        Provide executive and clerical support to committees, programmes and activities; preparation of meeting papers, presentation materials and meeting minutes, compilation of reports and data analysis.

3.        Manage content in intranet, perform data input and analysis, report compilation, documentation and records keeping.

4.        Schedule appointments and meetings for senior staff.

5.        Handle enquiries, liaise and communicate with staff and public.

6.        Assist in the supervision of supporting staff of the department if necessary.

7.        Perform other duties as assigned by supervisors.

Entry Requirement:

1.       University Graduates with experience; OR

2.       F.5 / S.5 with

(a) Passes in 5 subjects in the Hong Kong Certificate of Education Examination including English Language (Syllabus B) and Chinese Language, or equivalent.

OR

(b) 5 subjects in the Hong Kong Diploma of Secondary Education attaining the level specified below:

      -      Level 2 in English Language and Chinese Language; and

      -   Level 2 in New Senior Secondary subjects/ "Attained" in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects; or equivalent.

AND diploma in a specialized function AND relevant experience.

Preferable Attributes / Exposure:

1.     Good command of both written and spoken English and Chinese.

2.     Good interpersonal, organizational and communication skills.

3.     Possess good knowledge in managing data for compilation of statistical report.

4.  Be responsible, self-motivated, detail-oriented and able to work independently and as a team.

5.    Ability to perform multi-tasks and work under pressure.

6.   General knowledge of hospital operations. 

7.   Proficiency in common computer software (e.g. MS Word, Excel, PowerPoint, Chinese word processing and Access).

Remarks:

1.     Please refer to https\://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf for “Notes to Applicants”.

Please submit application online on or before 2 August 2026. For enquiries, please telephone 5741 3458.