Executive Assistant II (Administrative Services Division) [Family Medicine Clinics or Wong Chuk Hang

Application Deadline\: 22 October 2026

  Date of Issue\: 9 October 2026

Vacancy Notification Circular No.  HKIC261009

Rank\:                                                            Executive Assistant II

 Department / Hospital / Cluster\:         Administrative Services Division / Family Medicine Clinics or Wong Chuk Hang Hospital or St. John Hospital / Hong Kong Island Cluster

 Pay\:                                                             HK$20,159 to HK$24,503 per month

Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities:

1.    Provide administrative, secretarial and clerical support for the daily operation and task implementation of various administrative service functions in Family Medicine Clinics and Business Support Services Office in Wong Chuk Hang Hospital including but not limited to prepare presentation papers or reports, take meeting notes and/or draft email correspondences.

2.    Assist in the coordinating returns, perform data input and analysis, documentation and records keeping.

3.    Assist in coordinating and organizing meetings, programmes and/or activities.

4.    Assist in asset management, procurement & material management at local level including asset data, stock-taking and asset disposal.

5.    Liaise with both internal and external stakeholders to ensure effective and timely support to clinics and hospital.

6.    Perform clinic visits, inspections and emergency on-site support as needed.

7.    Perform general clerical duties and any other duties as assigned by supervisors.

Entry Requirements:

1.    University Graduates; OR

2.    Completed F.5/S.5 with:

        i)    Passes in 5 subjects in the HKCEE, including English Language (Syl B) and Chinese Language, or equivalent; OR

        ii)    5 subjects in the HKDSE attaining the level specified below:

            -    Level 2 in English Language and Chinese Language; and

            -    Level 2 in New Senior Secondary subjects / “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects; or equivalent

        AND diploma in a specialized function

Preferred Attributes:

1.    Experience in providing secretariat / executive support in healthcare setting.

2.    Experience in working in ERPS (Oracle) environment and EAM will be an advantage.

3.    Good command of both spoken and written English and Chinese.

4.    Proficient in PC applications, including English and Chinese word processing, MS Word, Excel, PowerPoint and etc.

5.    Good communication, interpersonal and organization skills.

6.    Strong team spirit, able to work independently under pressure and accomplish tasks within tight schedule, and dedicated to quality service.

7.    High flexibility and adaptability to perform diverse administrative duties.

8.    Willing to work in different working locations on a project basis to meet service needs of the department, if required.

Remarks:

1.    Please refer to https\://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf for “Notes to Applicants”.

2.    Serving Staff who have completed F.5/S.5 or equivalent and have 2 years’ relevant experience within HA may also be considered.

Please submit application online on or before 22 October 2026. Please note that only on-line applications submitted via Hospital Authority Careers Webpage would be processed.

For enquiries, please telephone 2595 5860.