Executive Assistant II (Health Records & Informatics Office) [Pamela Youde Nethersole Eastern Hospit

Application Deadline\: 17 November 2026

  Date of Issue\: 4 November 2026

Vacancy Notification Circular No.  HKIC261110

Rank\:                                                               Executive Assistant II 

Department / Hospital / Cluster\:              Health Records & Informatics Office / Pamela Youde Nethersole Eastern Hospital / Hong Kong Island Cluster 

Pay\:                                                                 HK$20,159 to HK$24,503 per month

Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities:

To assist day-to-day operational function at Hospital level in the following areas:

1.    Perform daily duties in medical records management, release of information, patient registration and clerical duties.

2.    Cash reconciliation and perform independent checks to ensure completeness and accuracy of revenue collection.

3.    Handle enquiry from internal and external stakeholders.

4.    Provide administrative support, including liaison with internal and external parties, handling of correspondences.

5.    Release patient information in line with the provisions of Personal Data (Privacy) Ordinance.

6.    Perform typing, word processing and/or Chinese word processing.

7.    Perform other duties as assigned by supervisors.

Entry Requirements:

1.    University Graduates; OR

2.    Completed F.5/S.5 with:

        i)    Passes in 5 subjects in the HKCEE, including English Language (Syl B) and Chinese Language, or equivalent; OR

        ii)    5 subjects in the HKDSE attaining the level specified below:

                -    Level 2 in English Language and Chinese Language; and

                -    Level 2 in New Senior Secondary subjects / “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects; or equivalent

        AND diploma in a specialized function.

Preferred Attributes:

1.    Experience in providing secretariat / executive support.

2.    Qualification in Management, Business, Linguistics or Health Science.

3.    Excellent command of written and spoken English and Chinese. Knowledge of Mandarin or other dialects is an advantage.

4.    Knowledge of HA IT systems is preferred.

5.    High proficiency in computer applications (e.g. Word processing, PowerPoint, Access and Excel).

6.    Good communication, interpersonal and organization skills.

7.    Outgoing, self-motivated, highly flexible, multi-tasking and able to work independently under pressure.

Remarks:

1.    Please refer to https\://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf for “Notes to Applicants”.

2.    Serving Staff who have completed F.5/S.5 or equivalent and have 2 years’ relevant experience within HA may also be considered.

Please submit application online on or before 17 November 2026. Please note that only on-line applications submitted via Hospital Authority Careers Webpage would be processed.

For enquiries, please telephone 2595 5860.