Executive Assistant to Chairman | Single Family Office/ Asset Management start-up

Background

Our client is a newly established Chinese asset management start-up backed by a Single-Family Office. Based in Hong Kong, currently it has small but dynamic office, driven by a long-term vision and a commitment to excellence.

We are seeking a Executive Assistant to Chairman who is proactive, adaptable, and possesses strong communication skills. This role requires someone who can seamlessly manage office operations, as well as family-matters while embracing the entrepreneurial value of a start-up environment.

This opportunity is ideal for candidates who are motivated by purpose, values, and the chance to grow with a single-family office over the long term.

Key Responsibilities

The Executive Assistant to the Chairman (Founder) provides high-level administrative, strategic, and operational support to ensure the Hong Kong office functions efficiently and effectively:-

• Manage the Chairman’s calendar with precision, prioritizing meetings, travel, and engagements.
• Coordinate internal and external meetings, prepare agendas, and ensure appropriate follow-up actions.
• Assist in tracking strategic initiatives, projects, and key deliverables to ensure timely progress.
• Conduct research and prepare briefing materials to support the Chairman’s meetings and decisions.
• Liaise with regulators (SFC), auditors, CPA firm, technology vendors, and other external stakeholders
• Support event planning, VIP visits, and corporate functions related to the Chairman’s agenda
• Provide personal assistance to the Chairman's personal schedules, travel arrangements, events, and family-related matters with discretion and professionalism.

Key Requirements

• Bachelor’s degree from a reputable university.
• Approx. 4–5 years of experience in Executive assistant, Personal assistant, Office admin, or related area.
• Prior exposure to family offices or experience supporting high-net-worth individuals, Founders, or Chairpersons is highly valued.
• Demonstrated integrity, discretion, and professionalism in handling sensitive information.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Excellent command of both Mandarin and English, written and spoken.

What the Firm Offers

• Work-life balance environment with high-performing standard
• An energetic start-up culture that values fresh perspectives and entrepreneurial thinking.
• Young, collaborative, and forward-looking team with a long-term vision.
• The opportunity to build a meaningful career serving a HNWI at a single-family office with stability and growth purpose.

Next Step

If you are inspired by this opportunity and wish to explore further, please send your updated CV to Mimi Chak [email protected] or contact +852 3950 4004 .