Executive Assistant to Founder

A leading investment firm is looking for an Executive Assistant to provide high-level administrative and executive support to senior members of the business.

Key Responsibilities

• Provide comprehensive executive and administrative support to senior executives and investment professionals.
• Manage complex calendars, meetings, appointments, and competing priorities across multiple time zones.
• Coordinate domestic and international travel, including flights, accommodation, transportation, itineraries, and visa arrangements.
• Organize internal and external meetings, conferences, business events, roadshows, and other engagements.
• Prepare meeting materials, presentations, reports, and correspondence when required.
• Process expenses, invoices, and other administrative documentation.
• Liaise professionally with investors, clients, business partners, service providers, and other senior external stakeholders where appropriate.
• Handle sensitive and confidential information with a high degree of discretion.
• Work closely with internal teams to ensure seamless administrative support across the business.
• Assist with office administration, events, and ad hoc projects as required.
• Proactively identify priorities, resolve scheduling or logistical issues, and anticipate executives' needs.

• Degree or Diploma holder with solid Executive Assistant, Personal Assistant, or senior administrative experience.
• Previous experience within asset management, hedge funds, private equity, family offices, banking, or broader financial services is highly preferred.
• Demonstrated experience supporting senior executives, investment professionals, or C-suite stakeholders.
• Excellent organization and time-management skills with the ability to manage multiple priorities.
• Strong attention to detail and a proactive, solutions-oriented approach.
• Mature, polished, and professional with excellent stakeholder-management skills.
• High level of integrity and discretion when dealing with confidential matters.
• Strong proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Excellent written and spoken English; Cantonese and/or Mandarin would be advantageous for a Hong Kong-based position.