Facilities Management and Administration Lead

Facilities Management and Administration Lead will manage group-level office operations, delivering comprehensive facilities management services and overseeing high-level administrative functions. This role is vital for effective management, operational oversight, budget control, and strategic planning.

Key Responsibilities:

• Facilities Management: Develop and execute maintenance plans, including contract renewals and budgeting.
• Local Coordination: Collaborate with local teams to manage office facilities and operations.
• Budget Support: Assist in corporate budget planning, policy monitoring, and implementation.
• Reporting: Prepare and submit regular financial, operational, and governance reports to management.
• Vendor Liaison: Act as the primary contact for facility management, coordinating between local teams and third-party vendors.
• Process Improvement: Support the introduction of new systems to enhance operational efficiency.
• Project Coordination: Lead cross-functional teams to execute group projects and procurement, ensuring successful delivery.
• Vendor Management: Ensure third-party service providers meet service level agreements (SLAs).
• Budget Oversight: Manage budgets, actuals, cost centers, and Key Performance Indicators (KPIs), identifying cost-saving opportunities.
• Policy Review: Regularly update administration policies and operational procedures to align with local needs.
• Internal Communication: Issue internal communications related to operations and projects.
• Relocation Management: Plan and coordinate assigned moves and relocations.
• Contingency Support: Assist with business continuity and resilience activities.
• Ad-hoc Tasks: Perform other tasks as assigned by the Department Head.

• Degree in Business Administration or a related field preferred.
• Minimum 8 years of relevant experience, individual contributor is preferable.
• Proven experience in leading office renovation and relocation projects.
• Strong vendor management and procurement experience.
• Detail-oriented, proactive, and well-organized.
• Ability to adapt to changing environments and analyze issues from multiple perspectives.
• Effective both independently and as part of a team.
• Strong problem-solving skills and ability to manage competing priorities.
• Excellent communication and collaboration skills.
• Digitally savvy, embracing innovation and new technologies.
• Committed to values of integrity, sustainability, excellence, and openness.
• Proficient in English and Mandarin.
• Occasional travel may be required.