Head of Administration (Special Projects) - Office of the Vice-President for Research & Development

Job Posting Details

We are seeking a skilled, experienced individual to lead, develop, and implement the administrative functions and daily operations of a new institute focused on age-related diseases.  Employment will initially be under the University until the Institute is established.

The appointee’s Key Responsibilities:

• Manage all administrative aspects of the Institute.
• Develop and implement operating procedures and policies.
• Manage budgets and monitor operating expenses.
• Lead a team of professional and support staff to provide a full range of administrative functions that are commensurate with and responsive to the needs of the Institute
• Liaise and collaborate with relevant offices and stakeholders both within and outside the University.
• Coordinate with external parties, including academic and industrial partners, as well as government bodies, to support the Institute’s initiatives.
• Undertake special projects as assigned.

Qualifications and attributes:

• Bachelor’s degree or higher, preferably in business administration or a related field
• Over 10 years of substantial managerial experience.
• Proven experience in budget management for projects and regular operations.
• Experience in a higher education-related environment is desirable.
• Strong leadership and excellent interpersonal skills.
• Strong organizational, analytical, and strategic thinking abilities.
• Proven ability to produce quality work under pressure and meet tight deadlines.
• Excellent team-player with a strong sense of responsibility.
• Ability to manage multiple tasks independently.
• Proficient in written and spoken English and Chinese (including Cantonese and Putonghua).

(Duration: 2 years)

Starting salary will be commensurate with qualifications and experience.  Fringe benefits including annual leave, medical and dental benefits will be provided.  A gratuity will be payable upon successful completion of contract.

Please apply on or before: 18 November 2026. 

(Information provided by applicants will be used for recruitment and other employment-related purposes.  Applicants should read the Personal Information Collection Statement before submission of application.)

HKUST is an equal opportunities employer and is committed to our core values of inclusiveness, diversity, and respect.