IT Workforce & Administration Officer, IT

Key Areas of Responsibilities

• Track and manage staff movement within IT Department globally, generate reports showing metrics and dashboard for management
• Maintain employee records including skill sets, experience, levels, titles etc.
• Work closely with Local HR partners
• Coordinate staff performance assessment process throughout the year.
• Communicate and provide guidance to IT staffs on HR policy, procedure and good practices.
• Facilitate and arrange seats for on-boarding and existing IT staffs in HK offices
• Coordinate and support on-site and off-site team events and meetings
• Provide proactive, varied and confidential secretarial support to CIO and COO
• Support in managing dynamic and complex calendars for CIO and COO, by coordinating across multiple stakeholders, departments and time zones
• Coordinate business travels, to organize and manage all travel logistics for both domestic and international travel arrangements (flights, accommodations, itineraries, activities, etc.)
• Execute on and off-sites meeting logistic planning, including catering, agenda, facilities, communications
• Prepare and edit presentations, including developing content as well as collecting, collate/merge and review materials submitted by others

Requirements

• Degree holder
• Around 5-8 years of relevant experience
• Knowledge of employee development and performance management is preferred
• Excellent written and oral communication skills in English and Mandarin
• Hands on experience on MS Office suite including Excel macros, formulas & automation, and PPT.
• Exceptional organizational skills and ability to effectively prioritize tasks and projects
• Strong multi-tasking skills and proven ability to manage multiple projects and work well under time/other constraints
• Ability to handle confidential information, demonstrate a high degree of autonomy
• Demonstrated experience in dealing effectively with all levels within an organization