Legal Counsel and Administrative Support HKG

Main task responsibilities include but are not limited to:
 

Statutory Compliance

• Coordinate with relevant internal stakeholders and/or local corporate service providers for all corporate legal filings in Asia & Pacific, including changes to corporate details, annual filings, and statutory updates.
• Provide required information, documentation, and approvals to ensure all Asia & Pacific stations remain in good standing with local registration authorities.
• Liaise with the Legal Department for powers of attorney, renewals, and modifications as required.

Contract Management

• Serve as the primary legal contact for Asia & Pacific and support them on all local legal matters, ensuring alignment with global legal strategy and local requirements.
• Review commercial contracts, amendments, and supporting documents for Asia & Pacific.

Office Administration

• Initiate and renew all administrative agreement, membership and insurance policies in time according to the company policies.
• Monitor the service level and reliability of the suppliers and vendors which providing goods or services in complying the compliance & company policies.
• Handle the renewal process of different business-related licenses with different governmental departments for ensuring our business legitimation in the station.

Management of External Counsels

• Act as primary point of contact for Asia & Pacific external lawyers, coordinating communication between them and business stakeholders.
• Oversee the quality, scope, and cost of external legal services, including review and approval of legal invoices, ensuring compliance with agreed rates and actual work performed.

Litigation & Claims Management

• Maintain an updated list of Asia & Pacific open litigation matters, monitor deadlines and hearing dates, and coordinate internal attendance or witness needs.
• Approve required expenses for attorneys, including travel when necessary.

Regulatory Monitoring & Legal Research

• Monitor applicable industry specific and general regulations across Asia & Pacific, including aviation, employment/labor, corporate, customs, data protection, and other relevant legal domains.
• Conduct legal research on a broad range of topics to support business decisions and operational needs.
   

Essential Requirements For The Position:

• Bachelor’s degree or above in Law or related field
• Minimum 1to 3 years’ experience in legal or administrative support
• Strong skills in contract review and documentation
• Excellent organizational skills and attention to detail
• Good command in both written and spoken English, Mandarin Chinese is a must
• Japanese or Korean are considered as an advantage
• High professionalism, discretion, and reliability

Working Conditions:
 

• Full time & permanent contract.
• A Certificate of good conduct (Casier judiciaire, Polizeiliches Führungszeugnis) will be required in case of positive selection.
• Reporting to the Director, Legal Services based in Luxembourg.
• Position based in Hong Kong.