Manager, Office of Council and Court Secretariat and Legal

OFFICE OF COUNCIL AND COURT SECRETARIAT AND LEGAL

Manager (26270084)

The appointee is expected to provide professional administrative support to the secretariat team within the Office of Council and Court Secretariat and Legal, including University-wide projects.

Responsibilities:

1. To prepare meeting papers, reports, proposals, minutes, speeches and other documents;


2. To handle English to Chinese translation and vice-versa; 


3. To liaise with external organisations such as the Government of the HKSAR, UGC, LegCo and other stakeholders;


4. To provide support to the University’s institutional risk management framework;


5. To draft and review policies;


6. To monitor mechanisms to ensure good University governance;


7. To craft high-quality and formal correspondence to government officials, distinguished academics and community leaders;


8. To coordinate events; and 


9. To perform other duties as assigned.

Requirements:

1. A bachelor’s degree with at least 10 years of post-degree full-time relevant work experience, of which 6 years should be in a supervisory capacity preferably in corporate governance or administrative management and quality assurance in tertiary institutions or public bodies; 


2. Attention to detail, strong analytical skills and excellent organisational, problem-solving, communication and interpersonal abilities;


3. Proven supervisory skills with experience managing team members;


4. Strong self-motivation, able to work independently and as part of a team as well as the ability to work under pressure, have a strong sense of responsibility and capable of meeting tight deadlines; 


5. Possess good computer knowledge and skills including data analysis, spreadsheet, PowerPoint presentation and database management;


6. Excellent command of spoken and written English and Chinese; 


7. Preference would be given to candidates with experience in secretariat support, committee work, particularly in writing policy papers, reports, proposals, meeting minutes, speeches and matters related to the higher education sector in Hong Kong; and


8. Prior experience in translation between English and Chinese would be advantageous.

For those with less experience but with potential in taking up this job, the Office will consider appointment at a junior post.

Shortlisted candidates will be invited to sit a written test.

The initial appointment will be made on a fixed-term contract of two years. Re-appointment thereafter is subject to performance review, mutual agreement and availability of funding.

Salary will be commensurate with qualifications and experience.

Application procedure:

Applicants are invited to submit their applications at the HKBU e-Recruitment System.  Applicants not invited for interview 8 weeks after submission of the application may consider their applications unsuccessful.  Details of the University’s Personal Information Collection Statement can be found at https://hro.hkbu.edu.hk/en/worklife-at-hkbu/employee-favourable-environment.html#privacy-policy.

The University reserves the right not to make an appointment for the post advertised, and the appointment will be made according to the terms and conditions applicable at the time of offer.

Review of applications is ongoing until the position is filled.