Manager-Exam & Data

King George V School is looking for a person to lead on the conduct of all examinations and manage the Examinations & Data Team. To take responsibility for all aspects of student data management, developing and maintaining database and data analysis systems both to enable teaching & learning, and to support administrative processes.  To act as Subject Matter Expert (SME) for information management and data analysis, advising and supporting the School’s Executive Management in evaluation.

Responsibilities

Exams Team Leadership:

• Full line-management responsibilities, including performance management, coaching, development and training of the Examinations Office and Data Team
• To ensure all aspects of student examinations (external and internal) are effectively administered and conducted
• To validate all exam procedures and enforce compliance with regulations for exam conduct, data and document handling, records and financial management
• Responsible for the oversight of all exam communications with stakeholders – students, parents, teachers, and the examination boards
• Responsible for ensuring effective distribution of results, subsequent analysis and the production of management information reports

Data Management and Analysis:

• To maintain the organization’s database across multiple platforms and computing environments, ensuring data integrity is maintained
• To apply understanding of relational database concepts and query languages in order to design required summary or aggregation tables to support analyses
• To collaborate with technology/ infrastructure staff to identify data relationships and functional requirements, to analyze and resolve issues related to information flow and content
• To maintain database support tools, database tables and dictionaries, recovery and backup procedures
• To perform data modelling studies (e.g. timetabling, ARR, student academic data, option choices, staffing), maintain data model and entity relationship diagrams, and work closely with senior leadership to develop and improve school systems & options to enhance learning
• To develop and enhance systems actively to meet evolving School needs
• To provide staff training on school based applications
• To act as a key advisor on ICT and data issues, contributing to the schoolwide agenda on the formative use of data in learning and championing the KGV Data Analysis System

Timetable Planning and Management:

• To create the whole school timetable with rooming and staffing solutions
• To work with School Leadership to make decisions on class numbers, sizes, options; refining the plan to maximize the number of student first choice allocations.
• To provide expert advice and propose coherent options to help make management decisions (e.g. for option choices, class sizes, staff numbers and staff utilization)
• To communicate to staff, including liaising with parents and students, as to freedoms and constraints for timetabling and options

Experience

• At least 5 years of experience in database management and analysis
• Experience of leading teams of people and engaging with senior leadership
• Experience in examination systems and education preferred.

Abilities

• Fluent in oral and written English
• Logical; problem solver; ability to prioritize and able to handle complex tasks
• Able to produce written and statistical reports to the highest quality
• Expert in MS Office applications including Excel, Access, Word and PowerPoint
• Strong interpersonal and communication skills
• Attentive to detail and able to follow up work diligently
• Well organized and able to multi-task, meet deadlines and work under pressure
• Advanced analytical and decision support skills

Knowledge

• Good SQL programming skills required / other languages a plus
• PHP, MYSQL, Excel, Web design (HTML)
• School timetabling
• Databases 
• Excellent PC skills (Word, Excel and database software) to be able to perform data mining reports and create statistical reports of the highest quality
• Confidentiality and Data Privacy Policy

Competencies

• Positive can-do attitude.
• Able to handle sensitive and confidential information tactfully and with integrity.
• Recognises the significance of ongoing professional development
• Takes the initiative 

Only application through our recruitment website will be considered.

Applicants must be a permanent Hong Kong resident or possess a valid visa to work in Hong Kong.  
 

For enquiries, please contact Elsa Wong @ 27113029 or Email: [email protected]

Applications will be reviewed on a rolling basis and offers may be extended prior to the job closing date.  We strongly recommend early applications as we reserve the right to appoint candidates earlier than the closing date.

By applying for this position, your application may be considered for other opportunities (senior-level roles, head of department, etc.) within ESF.

ESF is an Equal Opportunities Employer
 
The English Schools Foundation (ESF) is fully committed to providing equal employment opportunities. ESF will not discriminate on the basis of age, race, colour, gender, marital status, sexual orientation, gender identity, pregnancy, national origin, religion, veteran status, physical or mental disability, genetic information, creed, citizenship or any other status protected by local laws or regulations.
 
Personal data provided by job applicants will be used strictly in accordance with the ESF's Personal Data Policy, a copy of which will be provided upon request.
 
ESF is dedicated to ensuring the safety and well-being of all students in our care and expects all applicants to uphold this commitment. We adhere to rigorous recruitment practices, with all appointments contingent upon an interview, identity verification, criminal background checks (including ICPC, SCRC, and other international background checks as appropriate), assessment of social media presence, and positive references.

In accordance with the Keeping Children Safe in Education (KCSIE) 2025 guidelines, ESF may perform online checks for all shortlisted candidates prior to the interview.

About Us

The English Schools Foundation (ESF) is the largest English-medium international school organisation in Hong Kong. Our 22 schools and comprehensive programme of extra-curricular activities bring out the best in every student through a personalised approach to learning and by inspiring curious minds.

There are over 18,000 students from 75 different nationalities in ESF kindergartens, primary, secondary and all-through schools.
www.esf.edu.hk

About the Team

At ESF King George V School (KGV), our purpose is based on our belief that every student can ‘be their own remarkable…’ as they achieve, improve and learn. Our vision is to create a ‘school for one’. A place where each and every person engages in remarkable learning to achieve at high levels and be the best they can be.
Our school is also about continual improvement. As an agile school, we collaborate and innovate to make a difference in the communities we serve and lead.
The school is well known for its commitment to developing all aspects of student life and it has a fine tradition in sport, music, drama, dance, community service, charity work and environmental sustainability. Our school has a very strong House system, which is run and inspired by our students and provides a wide range of learning opportunities and activities.
https://kgv.esf.edu.hk