Marketing Assistant

Company : Reinsurance Group Of America

Job Type : Full Time

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Number of Applicants

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Job Description - Marketing Assistant

Position Overview

The incumbent is responsible for providing executive support including but not limited to the following:

Responsibilities

Calendar Management

Scheduling meetings (both internal and external) as required and ensuring executives’ calendars are up-to-date at all times.

Ability to monitor the calendars closely to make sure there are no meeting conflicts.

Prioritize and flag important issues.

Work closely with peer EA’s in the local team as well as across Asia and globally

Travel Arrangements

Coordinate travel related aspects and ensure they are compliant to the local/Global travel policy and following proper procedures including seeking necessary approvals.

Building itineraries and agendas.

Ensure the executives’ travel document are valid for travelling and process entry visas when needed.

Observe any necessary inbound/outbound quarantine requirements and ensure they are met at the travel planning stage.

Events/Marketing

Coordinate internal and external events, including providing onsite support, and organizing webinars, if needed.

Sourcing giveaways for events and coordinate yearend/festive client gifts distribution.

Email and Correspondence Management

Respond to incoming correspondence as required and/or redirect as appropriate.

Anticipate needs, perform routine and non-routine tasks, and handle confidential correspondence.

Prepare letters, reports, presentation files and other documents as required.

Administrative Support

Assist with client meeting organization by planning and carrying out all necessary logistics and details.

Minute/notes taking for meetings as and when required.

Prepare expense reimbursement reports in a timely manner with the help of the Expense Administrator.

Prepare and/or tidy up PowerPoint presentations and reports for meetings and conferences as and when required.

Maintain filing and organization systems, ensuring confidentiality at all times.

CRM Prepare/distribute visit reports; Maintain ‘Contact’ and ‘Company’ database and ensure the information recorded are up-to-date; Perform quarterly and annual data integrity review.

Work closely with members of the Hong Kong and HNW Team and to provide backup support for other assistants within the Team.

Others

Other ad hoc assignment as and when required.

Requirements

College or University education and/or equivalent training

7 to 10 years of progressive administrative experience

Excellent command in spoken and written English

Strong communication skills

Extensive knowledge of international travel arrangements

Good calendar management

Be discreet and able to maintain high level of confidentiality

Ability to co-ordinate many high-priority deadlines simultaneously