Office Coordinator- Admin & Ops

About us

An award-winning Fintech organization with a dedicated team of 600+ professionals across the globe. With more than 15 offices across the world, we are a people centric company which prides itself on being product oriented for customer success. As we continue the journey of scaling up our business, we are passionate about expanding our multicultural and diverse workforce.

We can offer excellent opportunities to develop your career path and provide you with the tools and support to be successful in your journey with us.

Zeal group of companies (collectively Zeal Group) is a business portfolio comprising regulated financial institutions (trading as ZFX) and fintech companies specializing in multi-asset liquidity solutions in regulated markets backed by proprietary technology, with a presence in all major global locations.

Job Responsibilities:

• Providing comprehensive administrative & event support.
• Responsible for full spectrum of office administration functions including daily office administrative operations, conference room arrangement, pantry necessities and office supplies order, internal and external courier, and maintenance of equipment.
• Administer payment / reimbursement / budget / costs allocation and resolve related enquiries.
• Key contact for coordinating client's hospitality arrangements & in-house event coordination with Sales department.
• Make travel arrangements for the team such as flights booking, ground transportation, and hotel or restaurant reservations.
• Assist in organizing company activities and staff events
• Assist in vendor management and related service contracts.
• Performing ad-hoc duties as required.

What we're looking for

• Higher Diploma and/ or above in any discipline or equivalent
• At least 5 years of working experience in office administration/event coordination function, experience in a start-up environment is preferred.
• Experience of working with regional teams is a plus.
• Good communication and interpersonal skills.
• Good command of spoken and written English and Chinese (Cantonese and Mandarin).
• Customer oriented and problem-solving mindset.
• Well organized and attentive to details.
• Good computer skills in MS office and Chinese word processing.