Office Manager - Fast-Growing Hedge Fund in Hong Kong

We are seeking an Office Manager to join a professional and, high‑performing hedge fund. This is a trusted, long‑term role for an individual who takes pride in running a well‑organised office, anticipates needs before they arise, and operates with discretion and sound judgement. The role combines day‑to‑day office leadership with light bookkeeping and close interaction with senior stakeholders in a lean, institutional setting.

Key Responsibilities:

Office Operations & Facilities

• Take full ownership of daily office operations, ensuring a seamless, efficient, and professional workplace
• Manage and oversee external vendors and service providers, including IT, facilities, pantry, couriers, and office services
• Coordinate office moves, renovations, and space planning as required
• Maintain office policies, procedures, and operational best practices

Administrative & Stakeholder Support

• Provide high‑level administrative support to senior management as needed, including calendar coordination, meeting logistics, and travel arrangements
• Serve as a key point of contact for internal staff and external parties, representing the firm with professionalism
• Support employee onboarding and offboarding, coordinating closely with IT, HR, and external service providers

Finance & Light Bookkeeping

• Manage invoice processing, expense tracking, and vendor payments with accuracy and timeliness
• Liaise with external accountants, fund administrators, and auditors as required
• Maintain basic accounting records and support month‑end and year‑end processes
• Assist with budgeting, expense reporting, and cost oversight

Governance & Confidentiality

• Handle sensitive and confidential information with the highest level of discretion
• Support internal controls and operational standards consistent with a regulated hedge fund environment

Requirements

• 7-15+ years of relevant experience, ideally within a hedge fund, asset management, private equity, or broader financial services environment
• Fluency in English required; Mandarin and Cantonese proficiency are strong advantages
• Proven experience in an Office Manager, Senior Administrator, or similar trusted role
• Hands‑on exposure to light bookkeeping, accounts payable, and expense management
• Highly organised, detail‑oriented, and able to manage multiple priorities with calm efficiency
• Strong communication and interpersonal skills, with confidence engaging senior stakeholders
• Comfortable working independently in a lean, hands‑on environment
• High level of professionalism, reliability, and discretion

Preferred Experience

• Experience in a regulated financial services environment
• Familiarity with accounting and expense management systems
• Strong proficiency in Microsoft Office; experience with accounting software is a plus

Why This Role

• A stable, long‑term opportunity within a professional hedge fund platform
• High visibility and trust, with meaningful interaction across the firm
• A role that values ownership, judgement, and operational excellence