Personal Assistant - Luxury

We are a distinguished luxury watch brand seeking a professional and detail‑oriented Personal Assistant to support our General Manager. This is a newly recreated full‑time role, ideal for someone who thrives in a refined, fast‑paced environment and takes pride in delivering high standards of support.

Role Overview

• Full‑time position supporting senior management
• Work allocation: Personal Assistant duties (50%) | Administration (25%) | Finance support (25%)

Key Responsibilities

Personal Assistant Support (50%)

• Provide confidential, high‑level administrative support to the General Manager and Finance Manager
• Manage calendars, meetings, appointments, and travel arrangements
• Prepare reports, presentations, and correspondence with accuracy and discretion
• Coordinate with internal teams, business partners, and external stakeholders

Administration Duties (25%)

• Manage front desk duties including visitor reception and handling phone and email enquiries
• Oversee office operations such as supplies, vendors, and facility coordination
• Organise document filing, meeting logistics, and minute‑taking
• Support staff administration including onboarding, attendance tracking, and reservations/bookings
• Coordinate inventory management and shipment arrangements

Finance Support Duties (25%)

• Process invoices, petty cash, and employee expense claims
• Prepare payment requests and assist with basic reconciliations
• Maintain accurate financial records and support month‑end closing activities
• Liaise with suppliers and external accountants as required

Requirements

• Proven experience as a Personal Assistant, Administrator, or similar role
• Strong organisational skills with excellent attention to detail
• Professional communication skills and a high level of discretion
• Ability to multitask and work independently in a luxury brand environment
• Proficiency in MS Office and general office systems

Why Join Us

• Opportunity to work with a prestigious luxury watch brand
• Exposure to senior management and business operations
• A dynamic role with varied responsibilities in a refined workplace