Receptionist & Administrative Assistant

Founded in 2002, Phoenix Property Investors is an experienced, independently-owned and managed private equity real estate investment group, with a fully integrated investment, project management and asset management platform in Asia. Over the past 21 years, Phoenix has managed over US$13.5 billion of gross real estate assets with 170 professionals operating from our Hong Kong headquarter office and global offices in Shanghai, Taiwan, Singapore, Korea, Japan and Australia.

We are a conservative, fundamental value oriented real estate investor and operator, working with global institutional investors, including sovereign wealth funds, public and corporate pension funds, foundations, university endowments, insurance companies and important family offices. We are active in the opportunistic equity, core/core-plus equity and debt business.

Key Responsibilities:

• Perform receptionist duties including welcoming and greeting investors, visitors and vendors in a professional manner
• Handle incoming calls, mails, fax and courier at the reception desk
• Maintain conference room booking and coordinate meeting arrangement including video and conference call set up 
• Responsible for inventory checking of office supplies including office facilities, stationeries and snacks
• Assist in on and off boarding staff on administration arrangement and coordinate with related departments
• Maintain company gift log, filing system and document storage, newspapers and magazines subscription and travel records
• Coordinate with company driver & office assistant on logistic arrangement including car booking, mail delivery and banking arrangement
• Arrange office maintenance including air con and carpet cleaning, pest control, etc
• Work closely with finance department to compile expense reports for invoice payment 
• Prepare expense report compilation for the HR and Administration team
• Organize team building and company events such as company parties , festival meals 
• Handle any other ad-hoc tasks assigned by the manager

Position Requirements

Competencies: (knowledge and soft skill requirements):

• Tertiary education with working experience as receptionist or office administration role is an advantage
• Excellent customer service, presentation and interpersonal skills
• Excellent and professional telephone manner
• Cheerful, polite and friendly personality
• Ability to perform multi-tasks and work independently
• Fast Learner and strong sense of responsibility
• Good coordination skills, well organized and detail-oriented
• Excellent communication skills in English, Cantonese and Mandarin
• Proficient in Microsoft office (Excel, MS Word, Outlook and PowerPoint)
• Fresh Graduate would also be considered