Receptionist cum Admin Assistant (1-year agency contract)

Receptionist cum Admin Assistant (1-year agency contract)

Hong Kong

We invent the new to help the world move forward. Combining powerful analytics and deeper insights with bigger ideas and innovative solutions, we free up our clients’ potential, thereby fulfilling our own. Take it seriously. Make it fun. Know it matters.

DISCOVERyour opportunity

What will your essential responsibilities include?

·Greet and attend to visitors by providing excellent customer service as well as maintain the visitor log at the reception counter

·Answer & re-direct incoming telephone calls, maintain and update phone list

·Responsible for distribution of incoming mails, managing outgoing mails, organizing bulk mailing and courier service

·Responsible for administrative duties including data entry, filing, record keeping, off-site archiving, photocopying, arranging cheques deposit in the bank…etc.

·Handle admin system and submit COUPA claims system in a timely manner

·Assist in meeting room booking and ensure proper arrangement including table & chairs setup, video conferencing setup and food catering when needed

·Routine inspection to upkeep the tidiness of meeting rooms and pantry areas (including all pantry facilities like coffee machine and dish washing machine)

·Ensure and order sufficient supplies of pantry items and office stationery as required

·Assist in office, social and marketing events such as broker events, Townhalls and Christmas party

·Assist in packing marketing materials, logistics for events, manage corporate gifts and printing of business name cards

·Support other ad-hoc duties assigned by the Manager

You will report to the Operations Manager.

SHARE your talent

We’re looking for someone who has these abilities and skills:

·Tertiary education with 5 years’ receptionist experience in international firms

·Excellent customer service to internal & external stakeholders and visiting guests

·Good communication skills and work well with all level of staff in the HK office

·Good language skills in both spoken and written English and Cantonese

·Good organization and prioritization skills with a can-do attitude

·Good PC skills including MS Outlook, Office, Excel and PowerPoint

FIND your future

AXA XL, the P&C and specialty risk division of AXA, is known for solving complex risks. For mid-sized companies, multinationals and even some inspirational individuals we don’t just provide re/insurance, we reinvent it.

How? By combining a comprehensive and efficient capital platform, data-driven insights, leading technology, and the best talent in an agile and inclusive workspace, empowered to deliver top client service across all our lines of business − property, casualty, professional, financial lines and specialty.

With an innovative and flexible approach to risk solutions, we partner with those who move the world forward.

Inclusion & Diversity