Senior Administrator - Regional Coordination & Operations - Hong Kong

About the Business

We are a team of committed office administrative personnel striving to support China firm's operation in contributing to the overall achievement of its business objectives.

This is accomplished by:

Working together with various functions and departments to ensure effective and efficient implementation of office policies and procedures

Providing a pleasant, functional and environmentally responsible working environment to our people to enable them to operate and serve our clients

Delivering a range of general administrative support services to facilitate operation efficiency and service excellence.

 

Work you'll do

• Report to the Department Head and provide full-spectrum coordination and administrative support across Hong Kong, Macau, Shenzhen, Guangzhou, Xiamen.


• Act as the key coordination point for routine follow-up among office managers, supervisors, administrators, and functional stakeholders.


• Consolidate regular management reports, including but not limited to expense status, payment status, leave and attendance status, open action items, project updates and any operational issues.


• Prepare and maintain departmental trackers, dashboards, status reports and action logs for management review.


• Follow up with different offices and team members to ensure timely submission of reports, invoices, expense details, leave records, vendor updates, and operational data.


• Coordinate cross-office communication and ensure management instructions, deadlines, and action items are properly cascaded and followed through.


• Support budget tracking, expense monitoring, payment follow-up, billing status review, and related reporting.


• Coordinate local vendor administration matters, including quotation follow-up, contract renewal tracking, service documentation, and payment progress monitoring.


• Assist in project coordination, office initiatives, and special assignments, including office setup, renovation, migration, ESG-related initiatives, and regional administrative projects when required.


• Monitor and maintain proper documentation, filing, and record control for departmental reports, procedures, contracts, and service records.


• Escalate material issues, delays, risks, or service concerns to the Department Head in a timely and concise manner.


• Perform any other ad hoc duties or projects as assigned.

During your tenure with us, you will demonstrate and develop your leadership and professional capabilities in the following areas: Inspiring, Creating purpose, Driving agility, Building diverse capability, Influencing, Collaborating, Delivering value, Building the business, Analytical acumen, Effective communication, Engagement management/delivery excellence, Managing change, Managing quality & risk, Strategic thinking and problem solving, and Tech savviness.
 

We are looking for someone with

• Bachelor Degree in Business Administration, Office Administration, Hospitality, Facilities Management, or related discipline.


• Minimum 6–8 years of relevant experience in administration, office operations, facilities coordination, regional support, or management reporting.


• Prior experience in supporting management, regional teams, or multi-location operations is highly preferred.


• Strong hands-on experience in report consolidation, tracker management, follow-up coordination, payment/expense monitoring, and cross-functional communication.


• Mature, proactive, and highly organized, with strong ownership and the ability to work independently with minimal supervision.


• Strong stakeholder management skills with the confidence to follow up firmly and tactfully across different offices and seniorities.


• Excellent time management, prioritization, and multitasking skills.


• Strong analytical sense with good attention to detail and follow-through.


• Good command of written and spoken English and Chinese, including Cantonese and Putonghua.


• Proficient in Microsoft Office applications, especially Excel, PowerPoint, and Word.

#LI-LC1

Shape your future through impact that matters

For more than 100 years of history, Deloitte witnessed also had the honor to be part of the economic boom in China by providing industry-leading audit & assurance, consulting, risk advisory, financial advisory, tax & business advisory services to nearly 90% of the Fortune Global 500 Chinese companies and thousands of private companies. Deloitte China today carries on our centenary professionalism and strives to become the undisputed leader in professional services in China with strong responsibility and capabilities in digitalization and multidisciplinary services.

Deloitte has been named China's Top Employer since 2006, Universum's Most Attractive Employer in China since 2008, and the Best Workplaces in Greater China since 2019.

All qualified applicants will receive consideration for employment regardless of their background, experience, identity, ability or thinking style, and if you need assistance during the application process for accessibility reasons this is available upon request. The preferred candidate will be subject to background screening by Deloitte China or by their external third-party provider.

Accessibility assistance

If you need assistance or an accommodation during the recruitment  process for accessibility reasons, there will be an opportunity for you to let us know what you need once you begin your application.

Ready to take on new challenges? Apply now!

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