Senior Manager, Equity Administration

POSITION SUMMARY:

• Ensure the accuracy and integrity of all equity-related compensation data for internal and external purposes.
• Provide timely and helpful customer service to all grantees for company equity.
• Ensure accurate annual share/option awards/grants, payment and exercise processes and financial statement reporting and disclosure that are all compliant with internal controls, legal agreements and regulatory requirements.

PRIMARY RESPONSIBILITIES:

• Manage the process to ensure all aspects of the Company’s global equity plans, including all grants, vesting, exercises and cancellations or restricted shares/stock options, are executed timely, accurately and in compliance with all internal controls.
• Ensure all equity compensation processes and data comply with local and international regulations and securities laws, as well as tax withholding and reporting rules.
• Maintain database integrity and ensure accuracy of recordkeeping of equity data
• Ensure all equity activity is properly and timely reported to Payroll and Finance
• Process dividend payments and delivery of payment statements
• Develop partnerships with cross-functional teams, including Legal, Tax, Payroll, Accounting, Audit, Financial Reporting and Human Resources
• Assist SVP in preparing recommendations for annual new grants and structure for Compensation Committee approval
• Respond to senior employee inquiries and coordinate with internal teams and vendors as appropriate to resolve issues
• Ensure high levels of customer service for employees regarding questions on shares, impacts on tax withholding and other queries related to equity compensation
• Provide employee training regarding changes in programs, processes and tools, as needed
• Primary relationship manager for Computershare and work closely with broker(s) and trustee(s) as needed
• Back-up approver for Corporate Payroll processes
• Other projects and activities as needed and requested by management
• Manage a team of one

QUALIFICATIONS:

Experience

• Minimum 5 years experience with employee share plans (SIP/ESOP) for a listed company or a brokerage;
• Experience in finance, accounting, legal and/or payroll strongly preferred;
• Prior experience with equity grants for both US and HK publicly traded companies;
• Working knowledge of the regulations and disclosure requirements for equity awards under both US GAAP (20-F filing) and IFRS (HK annual and interim reports);
• Proven ability to interpret and understand legal documents such as, security and tax regulations and government legislation
• Experience with multiple equity plans and publicly traded companies is a plus
• Team management experience a plus

Education

• Bachelor's Degree or equivalent relevant qualifications, preferable in Finance, Accounting or Economics
• Professional qualification such as CFA/CPA or similar is a plus

Skills / Competencies  

• Working knowledge of Computershare Equity Administration and Workday a plus
• Good communication, interpersonal skills, and the ability to establish strong working relationships at all levels with internal and external parties
• Detail orientation is mandatory
• Conversant in English required, Cantonese/Mandarin a plus
• Strong analytical and problem solving skills required
• Excellent Excel and Word skills required
• Strong understanding of GDPR and other data privacy laws
• Ability to manage sensitive matters professionally is required