Senior Operations Officer

FIS is looking for a Senior Operations Officer to be responsible for procurement, operational and
administrative services.

Job responsibilities:

• Handling the entire procurement cycle ranging from specifications review, sourcing, purchase
• order, handle billing, follow up on orders, delivery of goods and services
• Responsible for the school’s stationery shop sales, inventory control and maintain inventory ERP
• system and perform monthly sales and inventory reconciliation
• Analyse vendors and price options, maintain a list of reliable suppliers providing long-term source
• of supply
• Ensure databases are kept up to date with all necessary records and documents
• Prepare budget for stationery shop and monitor budget
• Arrange venue bookings and transportation logistics for student outings and arrange travel
• logistics for student overseas trips and price comparison
• Provide customer service to students and teachers including answering phone calls and email
• enquiries
• Assist to manage company cars booking and driver’s schedule
• Assist to provide administrative and secretarial support on projects and committees
• Manage administration and filing in the department and mail order sorting
• Back up support on campus traffic control monitor service
• Follow the best practices of Operations procedures
• Perform ad hoc projects and other duties as assigned

Requirements:

• High diploma or above in Accounting or Business Administration or minimum 3 years of relevant
• experience
• Work experience in schools/institutions/NGO will be an advantage
• Proficiency in Microsoft applications such as advanced Excel functions, Power Point, Google
• Workspace
• Experience in inventory ERP or accounting system will be an advantage
• Good level of English and Chinese
• Independent, team player, attention to details, organised and multitasking
• Good communication, time management and negotiation skills
• Be legally permitted to work in Hong Kong

Work Location:

• Happy Valley (Blue Pool Road and Jardine’s Lookout campus) with occasional travel to Chai Wan and Tseung Kwan O campus

Conditions:

• 39 hours per week – Full time
• Entitled to 5 weeks of holiday per year

Please submit your application (resume and cover letter) via "Apply Now" on or before 12 July 2024.

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