Supply Chain Assistant

Key Responsibilities / Accountabilities

Inbound Management and Support 

• Place purchase orders to brand owners as required to replenish stock for four buffer warehouses in Asia
• Communicate and follow up with brand owners order status end-to-end to ensure on-time delivery
• Monitor and track shipment progress, handle enquiries and provide updates to stakeholders as required

• Responsible for the collection, checking, preparation and filing of shipping documents

• Coordinate and follow up with 3PLs and forwarders to ensure smooth and on-time receipt of import cargoes

• Collect, check and handle 3PLs invoices

Inventory and Logistics Support

• Handle and monitor intra-region transfer shipments within Asia
• Arrange and support in/out transportations of deliveries and transfers of commercial goods and POSM among warehouses
• Monitor and execute inventory transactions in system to ensure correct update of stock records
• Support the monthly stock reconciliation process to ensure synchronization of system inventory with 3PL records
• Handle and follow up ordering of dry goods from brand companies

Data Management and Reporting Support

• Support the validation, accuracy checks, consolidation and maintenance of supply chain master data across different systems

• Assist in the preparation of data dashboards and presentations across Planning, Logistics and Customer Operations
• Prepare and compile regular and ad-hoc analysis reports as required 

Others 

• Prepare and compile relevant reports, review and interpret data as appropriate
• Assist in warehouse and inventory management, e.g. stocktaking, stock destruction, stock reconciliation
• Assist and perform any ad-hoc projects or duties as required

Requirements

• Diploma or above in Supply Chain, Logistics, Business Administration or related disciplines
• 1–2 years experience in supply chain, logistics, operations, or administrative support
• Experience using ERP systems (e.g. JDE, SAP, Oracle) is preferred
• Experience in data handling, reporting, or coordination work
• Proficiency in MS Excel and MS Office
• Detail-oriented with strong accuracy and organization skills
• Good communication skills in English and Cantonese

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