Team admin - Asset Management - up to $40k

We are seeking a highly organised and proactive Team Assistant to provide dedicated administrative support to a mid and back-office team within a leading global asset management firm. This is a standalone support role, requiring an individual who is confident to work independently, managing multiple priorities, and serving as the primary administrative point of contact for the department.

The successful candidate will play a key role in ensuring the smooth running of daily operations, supporting senior stakeholders across Compliance, Legal and other business support functions.

Key Responsibilities
Administrative Support

• Provide comprehensive administrative support to a mid and back-office team, including senior managers and department heads.
• Manage complex calendars, meeting schedules, conference calls and room bookings across multiple time zones.
• Coordinate domestic and international business travel arrangements, including flights, accommodation, transportation, visa applications and expense reconciliation.
• Prepare, format and distribute professional correspondence, reports, presentations and meeting materials.
• Maintain accurate records, filing systems and departmental documentation.
• Act as the key administrative liaison between internal stakeholders and external service providers.
• Support departmental projects and ad-hoc initiatives as required.

Meeting & Stakeholder Management

• Organise committee meetings, management meetings and governance-related forums.
• Prepare agendas, coordinate logistics and assist with meeting documentation.
• Facilitate communication and coordination across regional and global teams.
• Build strong working relationships with colleagues across Operations, Compliance, Legal, Finance, Technology and HR functions.

Requirements

• Bachelor's degree preferred.
• Minimum 3-7 years of administrative, team assistant or executive support experience within financial services, asset management, investment banking, private equity, hedge funds or professional services environments.
• Proven experience supporting multiple stakeholders within a fast-paced corporate environment.
• Strong organisational and multitasking skills with the ability to manage competing priorities independently.
• Excellent attention to detail and a high level of accuracy.
• Strong interpersonal and communication skills with a professional and service-oriented approach.
• Proactive, resourceful and capable of working with minimal supervision.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint).
• Experience with Concur, Workday, Ariba or similar corporate systems would be advantageous.
• Fluent English is essential; Cantonese and/or Mandarin would be beneficial.

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.