Team Administrator/Secretary, Institutional Equities

Position Description

We require a high calibre individual who will be responsible for providing administrative and operational support to the team. This role involves strong communication skills, attention to details, and the ability to collaborate with various teams to facilitate effective and efficient office procedures.

Key Areas of Responsibilities

• Provide administrative and secretarial support to the Front Office team
• Coordinate meetings, conference calls, and client visits, including scheduling and logistics.
• Draft and manage correspondence, emails, and other communications on behalf of the Front Office team.
• Handle administrative duties such as filing, document management, and maintaining office supplies.
• Assist in preparing agendas, taking meeting notes, and follow-up on action items.
• Support with travel arrangements and calendar management for Front Office team members.
• Assist to prepare regular report for management review.
• Assist in ad hoc assigned when needed

Requirements

• Degree holder preferably in Business Administration, Banking, Finance, Accounting, or equivalent
• Minimum 2 to 3 years of Equity sales/Prime brokerage sales/sales trader experience preferred.
• Excellent attention to detail and exceptional communication skills.
• Ability to multitask and adapt to various requests and deadlines.
• Proficient in both spoken and written English and Mandarin.