Senior HR Officer (Contractor)

Job Title : Senior HR Officer

Contract type : Contractor - renewed every 12 months

Division: Pernod Ricard Travel Retail Asia (North Asia and South East Asia Business Units)

Line Manager : HR Manager

Location : Hong Kong

This position sits in our Global Travel Retail business (GTR). GTR is one of the Group's largest markets, bringing Pernod Ricard brands to life in the exciting and innovative Travel Retail channel, which includes airports, airlines & border shops around the globe. With a global footprint across more than 20 locations and over 30 nationalities, our working culture celebrates inclusion and diversity. Our team is united by our shared passion for travel and belief in its transformative power. Travel to the heart of our exciting business with our @pernodricardtravel Instagram page, showcasing our latest projects and innovations around the globe.

This position will provide support to mainly Travel Retail Asia team on below aspects of HR activities:

• Employee life cycle support
• HR controlling & staff cost analysis
• HRIS (Workday)
• Recharge and invoice mgmt.

Key Responsibilities / Accountabilities:

1. Employee lifecycle and Contractors administration management

• Support any staff change relevant administrative process, e.g. external hire, internal transfer and relocation
• Conduct staff HR admin orientation for new hires
• Support any compensation changes in collaboration with payroll team, e.g. promotion, annual salary & bonus review
• Ensure smooth staff offboarding process
• Support the above process for contractors
• Provide administrative document support to employee when needed, e.g. visa application letter, work certificate
• Ensure smooth communication and execution of employee engagement activities in collaboration with domestic HR team, e.g. birthday and festive celebration gift distribution

2. HR controlling

• Assist HR manager in preparing rolling forecast every trimester and participate actively in meeting with GTR HR controlling team
• Ensure data update and accuracy in Adaptive with staff cost information provided by HR Manager
• Complete submission process in Adaptive properly and in time, in collaboration with different stakeholders

3. HRIS (Workday)

• Update employee record and maintain data accuracy
• Support preparatory test/work for major HR activities in Workday following Group HR transformation team guideline, e.g. performance review, salary & bonus review
• Support any local HRIS project with an impact to GTR Asia employees when needed
• Report any technical issue/problem to Workday support team, follow up regularly, until a proper solution is provided by them

4. Recharge and invoice mgmt.

• Conduct recharge and invoice payment process in a timely manner

5. Other projects and tasks

• Support HR Manager on different data analysis, in preparation for presentation, reporting, e.g. Group Social Reporting
• Support visa and any relevant reports preparation for different functions
• Organize face-to-face interview schedule and logistics
• Contribute into ad-hoc project when needed, such as HK office festive event organization, Responsible Day etc.

Key Relationships

Internal :

• All GTR Asia employees (mainly HK based staff)
• GTR Asia Finance team
• PR HKM HR team
• HK IT team
• Overseas domestic HR team in China, Korea, Japan, Malaysia, Thailand and Singapore
• GTR Talent & Learning CoE
• GTR HR controlling team

External : Relocation agency, Outsource service partners, e.g. insurer, contractor agency, event vendors

Qualifications

• Bachelor's degree in business administration, HR, social sciences or other relevant disciplines
• Ideally 3 years minimum in HR generalist role, preferably in FMCG industry
• Self-starter and energetic problem solver
• Strong organisation and interpersonal skills
• Adaptive communication to different audience
• Great sense on figures and excellent analytical skills
• Fast learner
• Having used Workday is a strong advantage
• English fluency is a must, mastery of another Asian language is highly prefered (e.g. Cantonese, Mandarin..)

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