Legal Assistant

Legal and Office Assistant, Hong Kong – Job Description

This part-time role is based in our Hong Kong office.

You are part of a growing, international, and diverse team of highly experienced professionals and are an on-the-ground resource for clients in preparing and managing high-quality documentation relevant to our clients and potential clients, working closely with colleagues in Hong Kong and elsewhere.  Your role is essential in supporting our Case Management team on a wide range of APAC specific legal matters as well as supporting in the day-to-day management of the Hong Kong office.

Some of the key responsibilities are outlined below:

Case Management activities:

• Assisting with and supporting the case management process for the APAC region in setting up and maintaining files in good order in compliance with group policy and managing the funding notice process for the APAC-related investments in coordination with the headquarters.


• Running KYC process on potential APAC clients and coordinating the signature of NDAs with the support of the group legal team based at the headquarters.


• Contributing to case sourcing by coordinating origination activities for APAC key contacts and building a knowledge repository about those firms and individuals as well as supporting the APAC case management team in building and delivering a communication plan with those contacts.


• Reviewing and maintaining information in Hubspot on the pipeline of APAC deals.


• Interacting regularly with clients and law firms regarding invoicing on their case as well as be their point of contact to collect all relevant case inception and invoicing documentation.


• Managing and monitoring the invoicing process for the APAC region and case specific funding notices for the Case Management Team and monitoring of payments.


• Completing, submitting, and storing all pertinent legal documentation under the guidance of the designated Legal Counsel.


• Creating and setting up visual presentations to support client meetings, as and when required.


• Disposing of irrelevant and outdated paperwork in a safe manner.


• Assisting with legal marketing and taking the lead on the organisation and administration of external events hosted in the region.


• Diary management for the case management team - support team members to maintain an efficient calendar – streamlining meetings bookings and timings, understand team members’ availability and meeting preferences.


• Producing letters, memos, presentations, and spreadsheets.


• Assisting with any ad-hoc projects for the local team and wider Deminor team.

Office Management activities:

• Assisting the General Counsel with the day-to-day running of the Hong Kong office including proactively liaising with the building management on business enquiries and acting as the principal point of contact for property management.


• Acting as the first point of contact and proactively managing all office enquiries.


• Answering telephone calls and assisting clients with enquiries. Taking accurate messages and deal with general enquiries; flagging critical items and messages.


• Take overall responsibility for ensuring the HK team and office have appropriate and functioning IT equipment, log IT issues with the IT provider and ensure they are resolved.


• General administration including photocopying, filing, mailing correspondence or packages, marking up documents, typing, copying, scanning, and printing.


• Organising national and international travel arrangements for HK team members, including accommodation, visas, itinerary preparation, and handling expenses claims using the dedicated expense management system.


• Booking external events at which the team is participating, and ensuring all arrangements are made.


• Managing conference room bookings and ensuring all necessary arrangements are made in advance of internal and client meetings.


• Assisting with the management of SharePoint sites.


• Ordering and maintaining levels of office stationery.


• Arranging staff meetings and other internal functions as required.


• Ad hoc administration duties for the local team.

About you:

We believe that to be successful in this role you will need to demonstrate many of the following attributes and skills:

• Prior experience (minimum 2 years) at a law firm or in a similar environment.


• Fluent in English and Cantonese, and ideally in Mandarin


• Outstanding organisation skills


• Detail oriented, highly collaborative, flexible, pro-active and adaptable

• Rigorous mindset combined with excellent time management and intellectual curiosity 


• Team worker 


• International mindset

• Excellent presentation and communication skills 


• Capacity to work under tight deadlines  


• Excellent command of Microsoft Office applications

What we offer 

We are an ambitious, fast-moving and performance-based organization where people with a strong drive to succeed and entrepreneurial spirit can thrive. People are given responsibilities in line with their professional capabilities and are expected to execute them based on an ‘ownership’ based culture. We require excellence in the work we provide internally and to clients. There is potential to grow significantly in the role with the growth of the business.

Deminor also provides a professional, friendly and open work environment where we appreciate the individual personalities and diverse backgrounds of each team member. We foster a culture of inclusion and tolerance. With demand for our services growing and the funding landscape developing rapidly, truly no day looks like the other. We invite everyone to adopt an entrepreneurial mindset, share creative thoughts and ideas, challenge each other in a respectful manner and being open to being challenged. 

We offer competitive remuneration, consisting of fixed and variable elements, based on individual and firm performance. Flexible home office opportunities are available. 

About Deminor 

Deminor’s core business is to support and fund claims pursued by investors, corporates, private individuals and public authorities with the aim of maximizing the value of such claims. For 30 years, Deminor has been advising some of the world’s largest institutional investors on investor protection matters, including recovery of investment losses through litigation in Europe and worldwide. Deminor is a pioneer in this field and has been a leading force in numerous high-profile securities actions globally, recovering billions of Euros for its clients. Deminor also funds large anti-trust actions and commercial claims through litigation and arbitration and counts among its clients SMEs and large corporations from a variety of sectors, as well as charities and public authorities.

Deminor has funded and supported cases in 20 different jurisdictions and has offices in 9 different cities in Continental Europe, the U.K., the U.S. and Asia. Our team possesses a unique diversity of backgrounds, skill sets and languages. We assist our clients on a wide range of topics in connection with their cases, we understand their businesses and speak their language. We have a strong set of values which determine the selection of cases we fund but also our conduct with clients and partners.