Accounts Payable Clerk

Who We Are:  

A little bit about us. Efficiently is a USA-based productivity partner that provides tools and  solutions to increase business effectiveness for our clients. We are currently working with more than 100 US-based clients and have employees in over 10 countries. One of the ways we assist clients is by providing {job title} on a consulting basis. These individuals are full-time employees of Efficiently working remotely for our clients. Our placement services organization is growing exponentially year over year and if you’re open to a new opportunity I think you could be a potential fit.   

We also offer an Enterprise SaaS Solution for the Construction Industry. We are in BETA with our item management system; this allows Architects, Designers, Contractors, and Supply Showrooms to work together in managing the selection and specification of building materials.   

Title: Accounts Payable Clerk Job Brief: 

This is an excellent opportunity for the successful applicant to join this fast-growing company.
This position will report to the AP and AR Manager. As an Accounts Payable Clerk you will serve as a client facing consultant. 

Responsibilities Include: 

• Review all invoices for appropriate documentation and approval before payment 

• Maintains all accounts payable reports, spreadsheets, and corporate accounts payable files 

• Codes such items as invoices, vouchers, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system 

• Ensure all invoices are entered accurately and to the proper expense general ledger account 

• Monitors all accounts to ensure on-time payment of invoices 

• Investigate and resolve problems associated with the processing of invoices and purchase orders 

• Attaches the corresponding purchase orders to incoming invoices with all supporting documentation or attach incoming invoices to appropriate purchase order 

• Reconciles various accounts by identifying errors in posting or omissions by applying appropriate accounting standards 

• Process remittance information from checks, drafts, and wire transfers for invoices provided by vendors or suppliers, reviewing instructions accompanying items to determine proper disposition and crediting accounts by standard procedures 

• Receives, researches, and resolves various routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons. 

• Invoicing: Generating invoices for products or services provided to customers, ensuring accuracy in pricing and terms.
• Recording Transactions: Recording all incoming payments accurately in the accounting system, matching payments to invoices.
• Following Up on Outstanding Payments: Contacting customers to follow up on overdue invoices, sending reminders, and resolving any payment discrepancies.
• Reconciliation: Reconciling accounts receivable records with the general ledger to ensure accuracy and identify any discrepancies.

• Monitor and report on deviations from credit standards 

• Handles all vendor correspondence via phone or email 

• Assists in monthly closings 

• Prepares analysis of accounts, as required 

• Performs filing and copying 

• Communicates with co-workers, management, vendors, and others in a courteous and professional manner 

Desired Background 

• 1 - 3 years of previous accounts payable and accounts receivable experience, preferred 

• Proficient in communicating, both verbally and written, in English 

• Problem Solving/Analysis 

• Customer/Client Focus 

• Results Driven 

• Flexibility 

• A high school diploma, required 

• Bachelor’s degree in accounting. 

Shift Timing: 6 PM to 3 AM IST

Location: Work from home (WFH) 

Note: This is a remote position, and a strong internet connection is required (company subsidy available).  To learn more about our team and working at .efficiently, visit © .efficiently. All rights reserved 2024.

.efficiently. All rights reserved 2024.