Administrative Assistant

Job brief

We are looking for a responsible Administrative Assistant with 5+ years of experience to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our companys general administrative activities.

Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Administrative Assistant responsibilities include:

Handling administrative requests and queries from senior managers

Organizing and scheduling appointments & Meetings for senior Management

Planning meetings and taking detailed minutes.

Responsibilities

Answer and direct phone calls

Organize and schedule appointments

Plan meetings and take detailed minutes

Write and distribute email, correspondence memos, letters, faxes and forms

Assist in the preparation of regularly scheduled reports

Develop and maintain a filing system

Update and maintain office policies and procedures

Order office supplies and research new deals and suppliers

Maintain contact lists

Book travel arrangements

Submit and reconcile expense reports

Provide general support to visitors

Act as the point of contact for internal and external clients

Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

Requirements and skills

Proven experience as an Administrative Assistant/ Office Admin Assistant