Administrative Assistant

About Us : All in Motion is a global creative production company. We serve leading businesses and brands across the world to meet their communications needs. Our creative endeavours are underpinned by an empathy driven pursuit of emotions. Technology and all things digital excites us while culture helps us gain purpose. We provide a broad spectrum of solutions from bespoke deliveries to integrated campaigns thanks to an award winning, involved in-house team.

Admin Executive Job Description :

Responsibilities :

• Assisting HR department in scheduling, coordinating and other office events
• Supporting the department heads as and when required Liaising with internal and external agencies/vendors for smooth administrative functioning
• Providing administrative support, Liaising with Finance for Salary, necessary documents, and information
• Managing NDAs and contracts for vendor and freelancers
• Generating invoices and coordinating with the finance team for final invoices
• Maintaining records, project cost tracking, HR budget planning & management, Vendor Invoice execution & coordination Managing travel arrangements Assisting in all day-to-day Admin activities

Requirements :

• HSC/Graduate
• Min 2 years of proven experience in a similar role
• Excellent communication and interpersonal skills are a must
• Proficiency in MS Office is a must
• Excellent organizational and time-management skills Quick-thinking, planning, coordinating, and executing skills