Executive Assistant and Administration Executive

Company Description

At FREED, we specialize in providing tailored debt relief solutions to individuals burdened with debt. Our mission is to empower our customers to overcome their debt and regain their financial freedom by offering personalized and effective debt relief options. We are dedicated to helping individuals become creditworthy again.

Role Description

This is a full-time Executive Assistant role to the Chief Executive Officer (CEO) at FREED. As the Executive Assistant to our leader, you will be providing exceptional support in a fast-paced, innovative environment, play a pivotal role in ensuring seamless operations and effective communication within the organization. This role requires a proactive, detail-oriented individual with outstanding organizational skills and the ability to thrive in a constantly evolving landscape.

• Provide comprehensive support to senior executives, including managing schedules, coordinating meetings, and handling travel arrangements.
• Act as the primary point of contact for internal and external communications, including screening calls, managing emails, and preparing correspondence.
• Organize and maintain executive calendars, schedule appointments, and ensure executives are adequately prepared for meetings and events.
• Greet visitors, manage the reception area, answer phones, and direct calls to the appropriate departments or individuals.
• Arrange and coordinate meetings, conferences, and presentations, including preparing agendas, taking minutes, and ensuring follow-up on action items.
• Prepare and edit documents, reports, presentations, and other materials as needed.
• Oversee general office administration, including maintaining office supplies, managing vendors, and ensuring office equipment is functioning properly.
• Assist in planning and coordinating company events, meetings, and other special projects.
• Maintain a high level of confidentiality and discretion in handling sensitive information.
• Work closely with other team members to ensure smooth office operations and provide support as needed.

Qualification & Experience:

• Bachelor’s degree in business administration, Management, or a related field is preferred.
• 3-5 years of experience as an Executive Assistant or in a similar administrative role.

Competencies:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Exceptional organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent written and verbal communication skills, with strong attention to detail.
• Ability to anticipate needs, think critically, and offer proactive solutions to problems.
• Ability to work collaboratively with others and contribute to a positive team environment.
• Willingness to adapt to changing priorities and work in a fast-paced environment.