Manager - Administration - Economic Zones - Chennai

Job Description

Position Name Manager - Admin
Job Band 3
ROLES & RESPONSIBILITIES 
Job Purpose/Objective To assist BU Head in all day to day matters related to IR & Admin at the BU Level.
Key responsibilities 

INDUSTRIAL RELATIONS

• Promote measures for ensuring harmonious industrial relations with employees and contract employees and other public stakeholders.
• Scan the industrial relations climate inside the facility and also in the locality and report to the BU Head periodically.
• Liaisoning with Central and State Labour departments.
• Coordinating with company legal advisors regarding statutory matters and court cases.

STATUTORY COMPLIANCES

• Securing various statutory licenses from depts. like Factories / Pollution Control Board consents / Panchayat license, contract labour registration / license etc. and their periodical renewal, wherever applicable.
• Complying with the requirements of various Laws including periodic maintenance of registers and records, timely submission of statutory returns, display of notices under various statutes, 
• Contributions and submission of all statutory returns with respect to these laws by the Contractors.
• Keeping track of all contracts / agreements with outsourcing contractors and their timely renewal.

ADMINISTRATION

• Overall Administration and day to day administration requirements.
• Ensure Vehicle arrangements within the BU and outside BU are me as per requirements.
• Ensure smooth function of Canteen & Paramedic unit at the BU.
• Housekeeping - Implementation of Housekeeping Plan and bring about 5S culture in the Business Unit.
• Overseeing administration of the company Canteens and ensuring quality, hygiene and good housekeeping in the canteens.        Conduct periodic canteen management committee meetings and minute meeting procedures. 
• Ensuring all vehicles inside the facility has adequate RTO licenses / clearances.
• Ensure that the Company Security, Health, Safety & Environment policy and procedures are observed as well as relevant safety legislation and the provisions of the relevant Health and Safety & Environment Acts.
• Administrative support to FACILITY
• Vehicle administration
• Contract Management
• House-keeping, general administration & gardening of  facility
• Statutory Compliances
• To implement, govern and maintain all Administration related functions.
• Maintenance of all Contracts related to administration

• Graduation or Post Graduation in IR/Labour Laws/Social Work  
• At least 8 – 10 years experience in related areas 
• Good interpersonal and communication skills
• Excellent negotiation skills
• Excellent and updated knowledge about labour laws.

Internal: Employees, Contract employees

External: Govt Authorities

• Educational Qualification (min)

Graduation or Post Graduation in IR/Labour Laws/Social Work  

• Preferred Certifications if any

-

• Range/ Min no of years - of overall Experience required 

Minimum 8 - 10 years of practical experience in Administration in this Logistics / FTWZ sector.

• Min no of years of Industry specific experience required, if any & the industry type

Minimum 8 years of practical experience in Administration in this Logistics / FTWZ sector.