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We are hiring for one of our Client who is in to Mutual Fund Industry and looking for a Manager-Admin .
5+ years of proven experience in administrative management.
Key Responsibilities:
● Manage a team of administrative staff, including hiring, training.
● Provide guidance, support, and mentorship to ensure high productivity and
professional development.
● Develop and implement administrative policies, procedures, and systems to
streamline operations and enhance efficiency. Continuously evaluate and
improve administrative processes to optimize resource allocation and achieve
organizational goals.
● Oversee the allocation and utilization of administrative resources, including
personnel, equipment, and supplies. Monitor budgetary constraints and make
recommendations for cost-saving measures.
● Collaborate with department heads and senior management to understand
their administrative needs and provide strategic support. Foster effective
communication and coordination between departments to promote
organizational cohesion.
● Monitor and evaluate the performance of administrative processes and
systems. Collect and analyze data to identify areas for improvement and
implement solutions to enhance productivity and quality.
● Oversee relationships with external vendors, suppliers, and service
providers. Negotiate contracts, manage service level agreements, and ensure
optimal vendor performance.
● Prepare and present regular reports on administrative activities, key
performance indicators, and progress on strategic initiatives. Maintain
accurate documentation and records for reference and audit purposes.
● Supervising the day-to-day operations of the administrative department and
staff members.
● Ensuring the office is stocked with necessary supplies and that all equipment
is working and properly maintained.
● Planning, scheduling, and promoting office events, including meetings,
conferences, interviews, orientations, and training sessions.
● To finalise all the Administration related contracts.
● Ensure to Maintain records for all the assets and ensure all movements are
through documents and with intimation to respective Authority.
● Ensure to Maintain records as per Norms (Vehicle, Insurance).
● To ensure compliances to statutory requirements for all contractors & service
providers
● Maintenance and supervision of statutory records as applicable.
● Good experience of Liasioning with Government Departments like Labour,
Factory Office, Pollution control board, Police Department Local councils for
licenses, renewals etc.
● Liaising with vendors and overseeing the contracts and their renewals.
● Ensuring the lease agreement is signed well within the TAT.
● Ensuring the lease agreement is registered well within the TAT. (within the
number of working days of receiving the approval from H.O).
● Shops establishments application is applied and the certificate is received
well within the TAT.
● Renewals of all Lease agreements AMC contract done prior to the expiry
date.
● Ensuring all statutory documents / certificates are displayed at the common
area (reception) in line to compliance.
Interested candidates can send resume on
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