Manager - Administration

Company Brief:

Brut is an international digital media company and we have become the most watched media on social media in Europe and South Asia and are now experiencing rapid growth in the US. In total, we have more than 50 billion views worldwide.

We are sensitive to the need for a quality work environment and to social and cultural issues in the workplace. Brut India is the fastest-growing and most-viewed digital video publisher in the country. We are a young, independent platform producing compelling journalism in new formats.

Experience: 5 years of relevant Experience

Role and Responsibilities:

General Admin

• Support and assist the administrative requirements of employees for uninterrupted functioning of office locations and pre-empt issues.
• Strengthen all policies and processes with respect to facility management.
• All Contracts and vendor payments under travel & facility management.

Travel

• In partnership with a Travel vendor, manage the Domestic and International travel arrangements of employees including Visa, ticketing, travel insurance and boarding arrangements adhering to org. guidelines and policy.
• Take care of the transportation and accommodation for all the cast and crew and ensure that no issues arise.
• Manage local transport for all employees and guests in coordination with the travel vendor.
• Travel reimbursements of employees- checking and approving reimbursements as per policy on a monthly basis.

Supplies & Merchandise

• Procurement of supplies and equipment as per requirements.
• Keeping stock of all Brut Merchandise.
• Coordination with the vendor for procurement of Brut Merchandise.

Office management

• Coordination with both Mumbai and Noida offices on all facilities such as access cards, bookings and checking and approving invoices for payments.
• Scouting for office locations in case of renewals and change in office location.
• Contracts and Payments.

IT related

• Keeping a physical inventory of all laptops.
• Configuration of laptops for new joiner in coordination with IT Paris Team and resetting of laptops after an employee exits.
• Issuance of laptops to new employees and also taking a handover of laptops from exiting employees.
• Coordination with Apple service centre for all laptop maintenance and servicing matters.
• Taking care of all other IT matters that crop up from time to time.
• Procurement of new laptops as and when the need will arise.

Benefits:

• Employee-First organisation that offers Work-Life Balance
• Full-Time job in a Hybrid Work Model
• Your work will have a visible impact
• Liberal Work from Home (WFH) Policy
• Tools: MacBook Pro with keyboard and mouse
• Wellness and mental health: 24x7 access to our Employee Assistance Program Provider
• Intercultural / International Environment