Senior Officer- Credit Administration

Job Description

Company Description

FAB, the UAE's largest bank and one of the world's most secure financial institutions, is dedicated to creating value for its employees, customers, shareholders, and communities. Through innovation, agility, and differentiation, FAB is committed to fostering growth.

We are looking for top talent and your success is our success. Accelerate your growth as you help us reach our goals and advance your career. Be ready to make your mark a top company, in an exciting and dynamic industry.

Job Purpose:

To assist the Team Lead to manage the Credit Administration function of the Mumbai branch in conjunction with and under the guidance of reporting manager CAD (India), CAD Cluster Head and CAD-International team at the Head Office; to ensure preparation and updating of documentation relating to credit facilities and accurate detailing prior to system input; to ensure the authenticity of the security documents executed by the customers;  to encode and release credit limits with accurate inputs into the Bank’s system; prepare and circulate documentation reports; and thereby assist the management in controlling various risks at the branch within Group framework, approved appetite and regulatory requirements. The role also requires the holder to work independently and engage with stakeholders including legal counsel, relationship managers, CAD – HO and Group Credit functions.

Key Accountabilities:

CAD - Documentation and Controls

• Ensure that credit approvals are signed by approved delegated credit authority.
• Prepare and Review standard & non-standard documentation, Security related documents.
• Acquire Internal & External legal opinions as per Bank and Country specific policies.
• Obtain and review pre and subsequent condition documents prior to release / disbursement of limits, etc. in compliance with sanctioned credit approvals.
• Ensuring the facility and security documents are complete & complied along with supported resolutions / POA.
• Coordinating with Business / Credit / Legal / Operation verticals for appropriate clarifications.
• Coordinate with Product Specialists / Coverage / Credit / Group Legal as required in order to complete the documentation process prior to release of facility limits in the System.
• Ensure approval from relevant authorities held for deferrals / waivers for any pending / incomplete documents.
• Ensure rectification of existing discrepancies / deficiencies (if any) in documentation.
• Lodge and maintain up to date security documents / collaterals in the Bank’s system.
• Ensure rectification of existing discrepancies / deficiencies in security documentation for all loans, which has been disbursed.
• Perform periodical clean-up of old and obsolete security documents to keep updated / valid security documents in the security folder.
• Verify and confirm periodically at the renewal of credit facilities, all required security / support documents are physically held in (dual) safe custody. 
• Ensure all security documents are kept safe in the vaults and a checklist maintained in the Credit file.
• Review / verify approvals obtained for permanent release of collaterals, security documentation and ensure there are no liabilities / outstanding and facilities are cancelled.
• Identification of applicability of CHG-1 & CHG-4 for creation & satisfaction of charge with ROC and correct stipulations of such requirements in Sanction Letters / Documentation.
• Filing of security interest in CERSAI (Central Registry of Securitisation Asset Reconstruction and Security Interest of India).
• Submission of financial information to Information Utilities with National E-Governance Services Limited (NeSL).
• Follow-up with Coverage for receipt of Stock Statements and Review to derive availability of drawing power on monthly basis.
• Upon completion of documentation requirements, to release credit facilities in the Bank’s system.
• Exchange and Receipt of Information with other lenders as per the format and frequencies prescribed by RBI.
• Ensure proper understanding of the processes circulated and adherence to process changes circulated from time to time.
• Understanding & implementing process changes necessitated by change in Credit policy, legal requirement & / or business Dynamics, and ensuring ongoing adherence basis periodic reviews.
• Managing audit queries / observations both internal and external in a timely & satisfactory manner.
• Ensure limit are correctly setup /encoded and activated in the system in line with approved product types, terms & conditions, rate, structure, fees & any other special instructions.
• Monitor monthly activities such as review of limits in GLCMS, deferring loan instalments or extending loan maturity date.
• Cancellation of limits and archiving of documents, suspension of limits in GLCMS as per appropriate credit approvals.
• Managing User Acceptable Testing (UAT) as per requirement.
• Conducting RCSA for the loans booked under APAC region as and when required.
• Prepare Monthly Activity Report illustrating the total volume of transactions processed.

Management Information Systems (MIS) and Reporting

• Ensure integrating accurate and timely internal and regulatory reporting.
• Ensure comprehensive MIS and corporate databases to deliver relevant information through reports to facilitate timely, informed and focused business decisions.
• Review, preparation and circulation of Collateral reports, documentation deficiency (expired / deferred documents) reports and following up for its timely submission / renewal.
• Collaborating with IT on system enhancements as and when requirements.
• Deliver on any other reports requested by CAD-HO and management.

• Minimum Bachelor’s degree with about 5 years of banking experience in Loan Documentation and related activities.
• Professional / legal qualifications will be an added advantage.
• Excellent communication skills in English, written and verbal.
• Strong interpersonal skills for effective interaction with external and internal stakeholders.
• Good Analytical Skills.
• Ability to develop and implement control measures to mitigate any risks associated with the process and to build operational efficiencies.