Facilities Management Specialist

Summary

The Associate Manager (Ops-FMS) plays a vital role in maintaining a safe, inspiring, and sustainable learning environment for the school community. This position oversees campus infrastructure, creates welcoming spaces, and ensures the smooth operation of all school facilities. The Director works closely with the school leadership to align facilities management strategies with the institution's pedagogical mission, fostering a sense of pride in the school environment for students, faculty, and parents alike.

Key Responsibilities

• Campus Planning and Development:

• Develop a comprehensive facilities master plan aligned with the school's strategic vision
• Oversee space planning, renovations, and construction projects – including classrooms, labs, common areas, and outdoor spaces – ensuring high-quality execution and alignment with educational needs.
• Lead accessibility and inclusivity initiatives across the campus, ensuring compliance with all relevant regulations.
• Promote sustainability through energy-efficient upgrades, waste management, and green practices.

• Housekeeping, Janitorial, and Soft Services Supervision:

• Establish and enforce high standards for cleanliness, hygiene, and the overall aesthetic appearance of the campus.
• Design and implement schedules for daily cleaning, deep cleaning, and special event setups.
• Directly manage in-house housekeeping and janitorial staff, or oversee contracted services, ensuring performance aligns with school expectations.
• Select and manage eco-friendly cleaning supplies and equipment inventories.
• Collaborate with school leadership on soft services that enhance the campus experience, such as landscaping, pest control, or specialized cleaning needs.

• F&B Supervision and Quality Assurance:

• Oversee the relationship with the school's food service partner, ensuring compliance with contractual standards and adherence to nutritional guidelines.
• Regularly monitor food quality, hygiene, and service delivery in the school cafeteria.
• Collaborate with the school's leadership, students, and parents to gather feedback on cafeteria operations and menu offerings.
• Participate in menu planning and review, ensuring a balanced, appealing, and age-appropriate selection.
• Address and resolve any food service-related issues in a timely and efficient manner.

ADDITIONAL RESPONSIBILITIES

• Compliance Management:

• Work closely with the HSEE department to understand the various requirements of building codes, health, safety, and environmental regulations specifically applicable to K-12 environments.
• Assist in conducting inspections and implementing proactive measures to address potential hazards.
• Support the development of robust safety protocols including emergency response plans.

• Community and Vendor Management:

• Create a welcoming campus environment that reflects the school's values, fostering a sense of belonging and pride in facilities.
• Build collaborative relationships with faculty and support staff to address facilities needs effectively.
• Manage vendor relationships, ensuring timely and quality service within budget constraints.

• Financial and Resource Management:

• Develop and manage the facilities budget, ensuring responsible stewardship of resources.
• Analyse trends and data to identify cost-saving opportunities and improvement areas.
• Prepare reports for school leadership on facilities operations, projects, and financial performance.

Qualifications

• Bachelor's degree in Facilities Management, Catering or a related field.
• Minimum of 5+ years of experience in facilities management, experience within educational institutions beneficial.
• Strong understanding of regulatory requirements relevant to schools, with a particular focus on student safety.
• Project management expertise; ability to oversee multiple initiatives simultaneously preferable.
• Excellent budgeting, financial management, and analytical skills.
• Outstanding communication and interpersonal skills, adept at collaborating with diverse stakeholders.