Project Administrative Assistant

Job Description

This position performs the role of project coordinator position on project. This requires comprehensive knowledge in project documentation, project procedures, and relevant company policies and procedures. . Assist with major project activities, including support of task force objectives and/or project milestones
. Participate in task force meetings
. Report directly to a task force project manager or project director
. Ensure that project correspondence and project documentation are handled according to a prescribed format
. Assist in writing, editing, and updating the Project Procedure Manual and Job Bulletins
. Apply in-depth knowledge of set-up, maintenance, and close out of company contract files and records retention procedures
. Understand task force organizational structure and importance of positive interface with clients and all disciplines toward overall effectiveness of the engineering, procurement, and construction/field effort
. Comprehend client billing and task force related charges
. Set up and maintain project log books and correspondence numbering system, both hard copy and electronic
. Maintain knowledge of contract terms as they apply reimbursable items, mobilization, overtime, travel, and other situations
Coordinate space allocation for project task force
. Maintain compliance with all applicable policies, procedures, and global standards
. Plan, organize, and carry out assignments as directed
. Adhere to and support Fluor's Health, Safety & Environmental and Sustainability Policies
. Effectively develop and apply the Core Skills to the job
. Meet expectations on attendance and punctuality
. Other duties as assigned

Basic Job Requirements

. A combination of education and directly related experience equal to six (6) years some locations may have additional or different qualifications in order to comply with local requirements
. Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
. Job related technical knowledge necessary to complete the job
. Ability to attend to detail and work in a time-conscious and time-effective manner

Preferred Qualifications

. Proficient in use of Fluor specialized software programs
. Strong interpersonal and communication skills, both written and verbal
. Strong organizational skills, judgment, flexibility
. Strong leadership skills/team player
. Typically requires six (6) years of project related experience
. Demonstrate proficiency on company standard personal computer equipment and software with the ability to train others

To be Considered Candidates:

Must be authorized to work in the country where the position is located.

Notice to Candidates:

Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependant) education, professional registration, employment, references, passport verifications and Global Watchlist screening.