Office Assistant

About the Job:

• Act as the main contact for the Director, handling emails, phone calls, and correspondence with utmost professionalism and confidentiality.
• Organise the Director’s calendar, schedule meetings and set appointments.
• Prepare, revise, and ensure the accuracy of documents, reports, and presentations for the Company.
• Gather and analyze data for various projects and initiatives as required.
• Assist in hiring processes and HR roles.
• Help manage accounts, generate invoices, track payments, and monitor expenses.
• Maintain confidentiality and handle sensitive information with high levels of discretion.
• Proactively address the Director's needs and seek ways to improve processes and enhance efficiency.
• Support the organization and execution of internal and external meetings, conferences, and special events.
• Undertake additional projects and tasks as directed by the Director, showcasing adaptability and eagerness to meet new challenges.

Qualifications:

Demonstrated experience in an Office/Personal Assistant role or similar.

Excellent organisational skills and the capability to prioritise effectively in a dynamic environment.

Strong communication abilities, both written and verbal, with a meticulous eye for detail.

Skilled in using Microsoft Office suite (Word, Excel, PowerPoint, Google Meet, Google Sheets), along with other necessary software tools.

High degree of discretion and professional conduct when dealing with confidential information.

Ability to operate independently with minimal oversight and as part of a team.

Adaptable to fluctuating priorities and new challenges.

Experience in specific sectors (such as social media, technology, E-Commerce, healthcare) is advantageous.