Executive Assistant

Millbank is a leading digital content agency renowned for servicing global leaders, governments, CEOs, and distinguished businesses worldwide. We specialize in crafting impactful digital narratives and strategies that resonate on a global scale. At Millbank, we believe in fostering a dynamic work environment that promotes growth and excellence.

Job Summary:

We are seeking a highly professional, organised and skilled Executive Assistant to provide comprehensive support to our CEO. The ideal candidate will be deeply committed to handling a wide range of administrative and executive support-related tasks with discretion and confidentiality. This is a pivotal role within the company, requiring excellent organizational skills, impeccable attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

• Manage and maintain the CEO’s diary and email account, ensuring effective scheduling and organization.
• Facilitate internal and external communication — directly and on behalf of the CEO — including handling calls, visitors, and correspondence.
• Prepare and edit communications, presentations, and other documents designed for internal and external engagements.
• Serve as the primary point of contact between the CEO and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.
• Arrange corporate events to take place outside of the workplace, such as fundraising events and staff appreciation events.
• Manage projects and follow-up with team members where required.
• Liaise with clients and business guests with professionalism and courtesy.
• Assist in the preparation of meetings, including gathering documents and attending to logistics of meetings.
• Handle confidential documents ensuring they remain secure.

Requirements:

• Proven experience as an Executive Assistant, Personal Assistant or similar role with a track record of completing projects and tasks efficiently.
• Exceptional ability to communicate in English and Marathi, both verbally and in writing.
• Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint).
• Experience in handling a wide range of administrative and executive support-related tasks and able to work independently with little or no supervision.
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills.
• Strong decision-making ability and attention to detail.
• Discretion with personal and confidential information.

How to Apply:

If you believe you have the drive and skills to thrive in this exciting role, please submit your resume and cover letter to . 

Millbank is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Part-time and full-time role considered. Initially the role will be working remotely, however you will be required to support our CEO on the ground during visits to Mumbai.