Accounts Coordinator - Billing & Invoicing (US Process)

We are seeking an Accounts Coordinator – Billing & Invoicing to bridge operations and finance by ensuring billing data is accurate, validated, and aligned with project documentation. This position is perfect for professionals who enjoy managing details, maintaining clean records, and supporting the financial backbone of US operations.

Key Responsibilities

• Coordinate with internal departments (Operations, Dispatch, Payroll, AR) to collect and validate billing inputs.
• Prepare and issue accurate, professional invoices based on approved job data.
• Maintain structured billing folders and ensure all documentation is organized, consistent, and auditable.
• Perform data checks to prevent duplication, misreporting, or errors in client submissions.
• Track invoice status, update logs, and follow up on pending or disputed items.
• Prepare weekly and monthly reports summarizing billing progress and revenue realization.
• Provide support to Accounts Receivable for reconciliations and client communications.
• Suggest small but meaningful improvements in templates, workflows, and documentation standards.

Education:

• Bachelor’s / Master’s degree in Commerce, Business Administration, or Accounting.

Experience:

• 2–4 years in billing, coordination, or back-office finance for US clients.
• Experience in logistics, construction, or service-based BPO preferred.

Skills & Software Knowledge

• Accounting Software: QuickBooks (preferred), Sage, Xero, Zoho Books, or similar tools.
• TMS Tools: Exposure to McLeod, Axon, or Tailwind preferred.
• Excel / Google Sheets: Strong data management and reporting skills.
• Collaboration Tools: Outlook, Teams, Slack, or Google Workspace.
• Excellent English (spoken and written).
• Organized, detail-oriented, and deadline-driven.

• Gain hands-on exposure to US accounting and logistics billing processes.
• Work in a culture focused on fairness, precision, and ownership.
• Clear career growth into AR Analyst or Senior Billing Coordinator roles.