Accounts Payable

Job Summary

We are looking for an Accounts Payable Executive responsible for managing purchase accounting, vendor reconciliation, payment tracking, bank transaction posting, and GST -related compliance. The role requires strong attention to detail, coordination with internal teams and vendors, and adherence to financial processes and timelines.

Key Responsibilities

1. Purchase Accounting

• Timely and accurate booking of purchase invoices in the accounting system (Zoho/Tally).
  

• Verification of invoices with PO/GRN and supporting documents.
  

• Booking of expenses, advances, and debit/credit notes as per process.
  

• Ensure all bills are accounted within defined TAT.
  

• Maintain proper filing and documentation for audit purposes.
  

2. Vendor / Party Reconciliation

• Regular reconciliation of vendor ledgers and statement of accounts.
  

• Identification and resolution of discrepancies with vendors.
  

• Follow -up for pending invoices, credit notes, and confirmations.
  

• Maintenance of accurate outstanding payable records.
  

3. Payment Tracking & Processing

• Preparation of vendor payment schedules based on due dates and credit terms.
  

• Tracking of payments and updating payment status in ERP.
  

• Support in preparation of ageing reports and payment proposals.
  

• Coordination with approvers for timely payment release.
  

4. Bank & Transaction Management

• Daily bank transaction categorization and posting in books.
  

• Reconciliation of bank statements with vendor payments and purchases.
  

• Support in month -end closing activities related to AP.
  

5. GST & Compliance Support

• Support in GST 2B reconciliation with books.
  

• Verification of GST compliance of vendors.
  

• Assistance in e -invoicing and documentation for audits.
  

6. Coordination

• Work closely with procurement, finance, and user departments.
  

• Resolve invoice, PO, and GRN related queries.
  

• Maintain audit -ready records and MIS reports.
  

Requirements

Required Skills & Competencies

• Experience in Purchase Entry, Vendor Reconciliation & Payment Tracking
  

• Knowledge of Bank Categorization & Reconciliation
  

• Working knowledge of Zoho / Tally / ERP
  

• Understanding of GST, 2B reconciliation & vendor accounting
  

• Proficiency in MS Excel (VLOOKUP, Pivot, Ageing)
  

• Good communication and coordination skills
  

• Strong attention to detail and process orientations.
  

Qualification & Experience

• Education: B.Com / M.Com / MBA (Finance)
  

• Experience: 1–3 years in Accounts Payable / Vendor Accounting
  

• Industry experience in trading/manufacturing will be preferred