Accounts Payable

Job Title: Finance Operations Associate – Procure to Pay (P2P) & Vendor Management

Job Summary:

We are looking for a detail-oriented Finance Operations Associate to manage key procure-to-pay (P2P) activities, vendor coordination, and financial reporting. The ideal candidate will handle accrual accounting, invoice processing, vendor creation, purchase requisitions/orders, and compliance reporting while supporting operational meetings and maintaining IT-related scorecards.

Key Responsibilities:

Accounts Payable & Finance Operations

• Process accruals and invoices accurately and timely.
  




• Create and manage vendor profiles in the system.
  




• Handle Purchase Requisitions (PRs) and convert them into Purchase Orders (POs).
  




• Perform Purchasing Card (P-Card) reconciliation and expense allocation.
  

Procurement & Vendor Coordination

• Create and maintain Contractual Entries (CEs) for budget tracking.
  




• Ensure invoices are sent to Accounts Payable (AP) promptly.
  




• Manage the creation and processing of Statements of Expenses (SES).
  

Reporting & Compliance

• Support accounting and Root Cause Analysis (RCA) meetings with relevant data and documentation.
  




• Track OSHA hours and other compliance-related labor data.
  




• Maintain IT Scorecards, monitoring performance and compliance metrics related to IT services.
  

Purchase requisitions

• Create all purchase requisitions for us.  Based on Invoice and given the budget amounts for the year, they could enter our OpEx requisitions for us.  They can use employee IDs of folks underneath the cost center owner to provide the correct authorization approval matrix to be followed.
  




• Create the Service Entry Sheets for us and send the invoice owner an email to review and approve the SES in SAP.  This allows the invoice owner to approve the amount to be spent.
  

Purchase Order Creation

• The Vserve folks could also have a Buyer created in SAP that would then take the approved Purchase requisitions within SAP and convert them to Purchase Orders.
  




• After creation, a copy of the PO could be emailed to the requisitioner to be sent to the vendor.
  

Daily Upload of the DSG file to Smartsheet

• An email is sent to me every day from BI which I have to login to Smartsheet’s and upload the new version.  This is supposed to happen daily; I normally get to it weekly.
  

Required Skills & Experience:

• Strong background in accounting or finance, with knowledge of accrual accounting, invoice processing, vendor payments, and reconciliation.
  




• Understanding of procurement processes, including PR to PO workflows, vendor onboarding, and contract management.
  




• Proficient in ERP or accounting software such as SAP, Oracle, QuickBooks, or similar systems.
  




• High attention to detail with strong accuracy in data entry and invoice validation.
  




• Excellent organizational skills to manage multiple tasks, meetings, and reporting deadlines effectively.
  




• Good communication skills to coordinate with vendors, finance teams, and participate in meetings.
  




• Basic knowledge of OSHA or workplace safety compliance is a plus.
  

Education & Experience:

• Bachelor’s degree in finance, Accounting, Business Administration, or related field preferred.
  




• 2–5 years of experience in finance operations, accounts payable, procurement, or vendor management roles.
  

Requirements