Accounts Payable Administrator

The Accounts Payable Administrator supports accurate and timely processing of supplier invoices, employee expense reports and related payment activities for Ameron. The role works closely with colleagues, suppliers and internal customers, including stakeholders outside India, and contributes to month-end close, reconciliations and audit support in a high-volume environment.

Essential Duties and Responsibilities:

• Process supplier invoices, including purchase order and non-purchase order invoices, and verify required documentation, coding and approvals.


• Perform invoice matching, data entry and exception follow-up in the accounting system; help prevent duplicate or inaccurate payments.


• Support scheduled payment runs by validating payment documentation, approvals, vendor credits and payment terms.


• Review employee expense reports for required documentation and compliance with company travel and expense policies.


• Respond to accounts payable inquiries from suppliers, colleagues and internal customers, and resolve routine discrepancies promptly.


• Maintain complete and accurate accounts payable records and supporting documentation in accordance with company requirements.


• Assist with monthly accounts payable reconciliations, accruals, reporting and other month-end close activities.


• Compile documentation and provide support for internal and external audits, inventory activities and process-improvement initiatives.


• Assist with the preparation, reconciliation, and filing of annual 1099 reports.


• Support initiatives to achieve monthly working capital and DPO targets.


• Assist with the month-end close process, including preparing journal entries, performing SOX compliance testing, account reconciliations, and management reporting.


• Maintain and adhere to established internal controls to safeguard company assets and ensure accurate financial reporting.


• Perform other related duties as assigned. 

Education:

• Bachelor's degree in Accounting, Finance, Commerce or a related discipline preferred; a relevant diploma with equivalent experience will also be considered.

Experience:

• Two or more years of accounts payable, accounting operations or closely related experience preferred.


• Experience processing a high volume of transactions in an ERP or accounting system is preferred. 

Qualifications:

• Professional fluency in written and spoken English, with the ability to communicate clearly and effectively with colleagues, customers and suppliers in English.


• Flexibility to adjust working hours occasionally to support business needs and communication with colleagues and customers in other time zones.


• Working knowledge of accounts payable processes, invoice matching, reconciliations and basic accounting principles.


• Strong attention to detail, accuracy, organization and the ability to prioritize work and meet deadlines.


• Proficiency with Microsoft Excel and other Microsoft Office applications; experience with an ERP or accounts payable system is preferred.


• Demonstrated ability and willingness to use AI tools to improve productivity, decision-making, work quality, and to reduce costs. The successful candidate must be able to identify appropriate AI use cases and critically evaluate AI-generated outputs.