Accounts Payable Analyst

About EXA

EXA Infrastructure is the largest dedicated digital infrastructure platform connecting Europe and North America, and owns 151,000 kilometres of fibre network across 34 countries. EXA’s network connects 300 cities and offers 13 Tier 3-equivalent data centres, with sub-sea routes that include three transatlantic cables, one the lowest latency link between Europe and North America. EXA Infrastructure is wholly-owned by I Squared Capital.

Interested to learn a bit more about us, please visit exainfra.net.

Why Join Us?

• 
  Competitive salary and benefits package, including opportunities for professional development and career advancement.


• 
  Collaborative and supportive work environment where your contributions are valued and recognized.


• 
  Opportunity to make a meaningful impact by improving accounts payable processes and driving operational efficiency.


• 
  Dynamic and diverse team committed to excellence and innovation.

Role Purpose

Exa Infrastructure is a dynamic and rapidly growing technology infrastructure company committed to delivering excellence in [specific products/services] to our valued customers. We are currently seeking a talented and experienced Accounts Payable Dispute Resolution and Administration Specialist to join our finance team. This role offers an exciting opportunity for a detail-oriented professional with strong problem-solving skills, a customer service attitude, and expertise in process improvement, particularly with Oracle Fusion 

Key Responsibilities

Dispute Resolution:

• 
  Investigate and resolve accounts payable discrepancies and disputes with vendors, ensuring timely and accurate resolution.


• 
  Communicate effectively with vendors and internal stakeholders to gather necessary information and documentation to resolve disputes efficiently.


• 
  Collaborate with cross-functional teams, including procurement and operations, to identify root causes of disputes and implement corrective actions to prevent recurrence.


• 
  Maintain accurate records of dispute resolution activities and outcomes, ensuring compliance with company policies and procedures.

Administration:

• 
  Master Data Management: Manage and maintain vendor master data in the accounts payable system, ensuring accuracy, completeness, and compliance with company policies and procedures.


• 
  Vendor Setup: Process requests for new vendor setups, including gathering necessary documentation, verifying information, and entering data into the system accurately.


• 
  Vendor Maintenance: Regularly review and update existing vendor records to reflect any changes in contact information, payment terms, tax status, or other relevant details.


• 
  Duplicate Management: Identify and resolve duplicate vendor records by conducting thorough data analysis and coordinating with internal stakeholders to consolidate information.


• 
  Data Quality Assurance: Conduct regular audits of vendor master data to identify discrepancies, errors, or inconsistencies, and take corrective actions as needed to maintain data integrity.


• 
  Compliance Monitoring: Ensure vendor master data is in compliance with regulatory requirements, such as tax regulations, anti-corruption laws, and internal control standards.


• 
  Process Improvement: Collaborate with cross-functional teams to streamline and optimize vendor master data management processes, leveraging automation and best practices to increase efficiency and accuracy.


• 
  Training and Documentation: Develop training materials and documentation to support end-users in understanding and adhering to vendor master data management procedures and protocols.

Process Improvement:

• 
  Identify opportunities to streamline accounts payable processes and improve efficiency, accuracy, and compliance.


• 
  Collaborate with the finance team and other stakeholders to implement process improvements and automation solutions, particularly leveraging Oracle Fusion capabilities.


• 
  Monitor key performance indicators (KPIs) related to accounts payable processes and performance and develop actionable insights to drive continuous improvement.

Individual Profile

• 
  Bachelor's degree in Accounting, Finance, Business Administration, or related field.


• 
  Proven experience in accounts payable, dispute resolution, and administration roles, with a strong emphasis on process improvement.


• 
  Strong problem-solving skills and attention to detail, with the ability to analyze complex issues and implement effective solutions.

• 
  Excellent customer service attitude, with the ability to communicate professionally and effectively with vendors and internal stakeholders.


• 
  Ability to work well under pressure and meet tight deadlines in a fast-paced environment.


• 
  Proficiency in Oracle Fusion or similar ERP systems, with hands-on experience in accounts payable modules preferred.


• 
  Strong organizational skills and ability to prioritize tasks effectively.


• 
  Experience with process improvement methodologies such as Lean Six Sigma is a plus.

Our Working Environment

We are committed to working in the location where we do our best work.  As a small and growing company with great offices in great locations, most employees will aim to be in the office 3 days a week and 2 days working from home/ other locations while working European hours. 

Here at EXA, we believe the future includes everyone, we are open to all applications to create an environment and culture that includes one and all. We are a proud global community, that wants to drive diversity of thought though our employees and culture. We want you to come as you and make yourself and EXA successful.

Due to the amount of applications, we may not be able to respond to all applicants. If you do not hear from EXA in 3 weeks after applications, you have been unsuccessful.

All successful applicants will go through background screening.