Key Responsibilities

1. Vendor Invoice Processing & 3 -Way Matching

·         Process vendor invoices
accurately and within defined timelines.

·         Perform 3 -way matching by
verifying Vendor Invoices against Purchase Orders (PO) and Delivery
Receipts/Campaign Performance Reports.

·         Ensure invoices are authorized,
validated, and correctly booked in Zoho Books.

·         Classify expenses accurately
into project costs and administrative overheads.

·         Eliminate duplicate invoice
entries and prevent duplicate payments.

·         100% invoices processed through
3 -way matching.

·         Zero duplicate payments.

Invoice processing turnaround within 48 hours

2. Payment Processing & Cash Flow Management

·         Schedule vendor payments
according to agreed credit terms.

·         Ensure timely disbursement of
payments to maintain healthy vendor relationships.

·         Prepare weekly and monthly cash
outflow forecasts using Advanced Excel.

·         Coordinate payment approvals
and maintain payment documentation.

·         Monitor accounts payable aging
and outstanding liabilities.

3. GST Input Tax Credit (ITC) Management

·         Verify vendor GSTIN details
before onboarding and payment processing.

·         Reconcile purchase invoices
with GSTR -2B through Zoho Books.

·         Identify missing or mismatched
Input Tax Credit (ITC).

·         Follow up with vendors for
pending GST uploads and compliance.

·         Maximize recovery of eligible
GST Input Tax Credit.

4. TDS Compliance

·         Apply correct TDS sections and
rates based on vendor category and nature of services.

·         Ensure accurate TDS deduction
during invoice booking.

·         Support timely monthly TDS
payments and quarterly return filing.

·         Maintain statutory compliance
and proper documentation.

5. Vendor Reconciliation & AP Aging

·         Perform monthly vendor ledger
reconciliations.

·         Reconcile vendor statements
with company books.

·         Review AP aging reports and
identify overdue balances, advances, and credit notes.

·         Resolve invoice discrepancies,
billing disputes, and payment -related queries with vendors.

·         Ensure timely closure of
reconciliation differences.

Requirements

Required Skills

·         Strong knowledge of Accounts
Payable processes.

·         Working knowledge of GST, TDS,
and statutory compliance.

·         Experience in Vendor
Reconciliation and Ledger Management.

·         Hands -on experience with Zoho
Books or similar accounting software.

·         Advanced Microsoft Excel (Pivot
Tables, VLOOKUP/XLOOKUP, formulas, aging reports).

·         Strong analytical and
problem -solving skills.

·         Excellent attention to detail
and accuracy.

·         Good communication and vendor
management skills.

·         Ability to work within
deadlines in a fast -paced environment.

Preferred Experience

·         Experience in an Advertising,
Media, Marketing, Printing, or Service -based organization will be an added
advantage.

·         Familiarity with campaign
billing, media vendor payments, and project cost accounting is preferred.

Benefits