Accounts Payable Lead

Job Summary
The Accounts Payable Payment Processor is responsible for end-to-end payment operations including ACH, Wire, and Host-to-Host (H2H) payment processing in Oracle NetSuite. This role is central to ensuring accurate, timely, and controlled disbursements to vendors, with a strong focus on payment execution, bank reconciliation, and compliance. The candidate will work closely with the Treasury, Finance leadership, and Controllership teams to maintain payment integrity and support audit readiness.

Key Responsibilities 

1. Payment Processing  *(Mandatory)*
•    Coordinate with Treasury for funding confirmation prior to payment process.
•    Perform Preliminary report preparation, get it approved from Finance Leadership and process the payment with 100% accuracy, documenting the authorizations and ensure Segregation of Duties (SOD) controls always maintained.
•    Execute weekly payment runs including ACH, Wire Transfers, and Host-to-Host (H2H) payments through Oracle NetSuite / JPM Bank Portal.
•    Monitor payment status and resolve failed, rejected, or returned transactions promptly.
•    Support the transition and ongoing operations of Host-to-Host payment connectivity between NetSuite and banking partners.
•    Be part of the Process improvement related IT projects.
•    Working knowledge of JPMorgan ACCESS portal is a strong added advantage — for payment initiation, tracking, and bank reporting.
2. Bank Reconciliation  *(Mandatory)*
•    Perform daily and monthly bank reconciliation statements (BRS) by matching NetSuite payment records against bank statements in NetSuite.
•    Identify and investigate unreconciled items — timing differences, uncleared payments, rejected ACH/wires.
•    Track Direct Debit payments, ensure it is accounted via invoice processing and matching.
•    Maintain clean reconciliation records and ensure timely clearance of open items.
•    Reconcile AP clearing accounts and ensure accurate sub-ledger to GL alignment.
3. Journal Entry Posting *(Mandatory)*
•    Post payment-related journal entries (JEs) in Oracle NetSuite — including bank charges, FX adjustments, and AP clearing entries.
•    Ensure all JEs are supported by appropriate documentation and approvals.

4. AP Clearing Account Management
•    Own the AP clearing/payment clearing account — ensure all disbursements are matched and cleared within defined timelines.
•    Flag and escalate aged clearing items for timely resolution.
5. Month-End Close Support
•    Support AP month-end close activities — payment cut-off, accruals, and clearing account reconciliation.
•    Coordinate with Controllership to ensure timely and accurate financial reporting.
6. Compliance & Internal Controls  
•    Adhere to SOX-compliant controls — maker/checker model for all payment batches.
•    Ensure compliance with company DOA (Delegation of Authority) and payment approval policies.
•    Maintain audit-ready documentation for all payment transactions and bank reconciliations.
•    Adhere to applicable regulatory requirements (TDS, withholding tax, banking regulations).
7. Continuous Improvement
•    Identify opportunities to streamline payment workflows and reduce manual intervention.
•    Contribute documentation and maintenance of AP Payment SOPs.
•    Stay current with banking platform enhancements, NetSuite payment module updates, and industry best practices.
8. Vendor Master Management (Nice to have)
•    Maintain accurate vendor banking details; follow the bank change validation process including dual-verification controls.
•    Onboard new vendors including collection of W-9, ACH/wire banking details, and applicable tax documents.
•    Communicate with vendors on payment status, remittance details, and banking queries.

Qualifications:

Education :

•    Bachelor's degree in Finance & Accounting or Commerce / MBA / M.Com / CA Inter preferred
Experience Summary
•    4–8 years of accounts payable or treasury operations experience, with a focus on payment processing.
•    Mandatory: Hands-on experience with Oracle NetSuite — AP module, payment runs, vendor master, and bank reconciliation.
•    Mandatory: Demonstrated experience in ACH and Wire payment processing — batch preparation, release, and exception handling.
•    Mandatory: Experience with Host-to-Host (H2H) payment processing — file-based payment connectivity between ERP and banking systems.
•    Strong understanding of AP clearing account management and sub-ledger to GL reconciliation.
•    Experience in a high-volume, multi-entity, or global payment environment preferred.
•    Added Advantage: Working knowledge of the JPMorgan Bank / Payment portal for payment initiation, tracking, and bank reporting.