Accounts Receivable Executive

Key Responsibilities

1. Sales Order
Verification & Billing Accuracy

·         Verify all client invoices
against approved Sales Orders, media plans, project agreements, and retainer
contracts.

·         Ensure billable expenses such
as advertising spend, influencer fees, production costs, and other
client -related expenses are accurately validated before invoicing.

·         Generate accurate invoices
while maintaining strict adherence to client agreements.

·         Eliminate billing discrepancies
and minimize invoice revisions through systematic verification.

2. GST -Compliant Invoice
Management

·         Prepare and issue GST -compliant
tax invoices within agreed billing timelines.

·         Manage monthly retainer
billing, milestone -based invoicing, and campaign completion billing.

·         Verify HSN/SAC codes, GST
applicability, Place of Supply, and IGST/CGST/SGST classifications.

·         Configure and manage recurring
invoices in Zoho Books for long -term client contracts.

3. Accounts
Receivable & Collection Management

·         Monitor customer outstanding
balances and maintain the Accounts Receivable ageing report (0–30, 31–60,
61–90, and 90+ days).

·         Coordinate with clients for
timely collections through calls, emails, and payment follow -ups.

·         Handle escalations for overdue
and high -value customer accounts.

·         Analyze receivable trends using
Advanced Excel and recommend actions to improve collections and reduce
outstanding debt.

4. Bank Reconciliation

·         Perform daily reconciliation of
customer receipts with bank statements and accounting records.

·         Ensure all collections are
accurately recorded in Zoho Books.

·         Investigate and resolve
discrepancies promptly to maintain accurate financial records.

5. TDS Receivable Management

·         Track TDS deductions made by
clients and ensure compliance with applicable tax provisions.

·         Reconcile TDS certificates
(Form 16A) with Form 26AS and accounting records.

·         Follow up with clients for
pending TDS certificates and resolve reconciliation differences.

·         Maintain accurate TDS
receivable balances for timely tax credit claims.

6. Client
Documentation & Payment Support

·         Compile and maintain supporting
documents required for invoice approvals, including campaign reports, media
proofs, vendor invoices, and delivery documents.

·         Attach all necessary supporting
documents to client invoices before submission.

·         Coordinate with internal
departments to obtain complete documentation for smooth payment processing.

Requirements

Key Performance
Indicators (KPIs)

·         100% accuracy between Sales
Orders and client invoices.

·         Invoice generation within 24–48
hours of project milestone completion.

·         Zero invoice re issuance due to
manual errors.

·         100% GST -compliant invoicing
and reporting.

·         Reduction in Days Sales
Outstanding (DSO).

·         Majority of receivables
maintained within the 0–60 day aging bucket.

·         Daily completion of bank
reconciliation with zero unexplained variances.

·         100% reconciliation of TDS
receivables by financial year -end.

·         All invoices submitted with
complete supporting documentation.

·         Timely collection of
outstanding receivables and minimal overdue accounts.

Required Skills &
Competencies

·         Strong knowledge of Accounts
Receivable processes and customer collections.

·         Working knowledge of GST, TDS,
bank reconciliation, and statutory compliance.

·         Hands -on experience with Zoho
Books or similar accounting software.

·         Proficiency in Advanced
Microsoft Excel (Pivot Tables, VLOOKUP/XLOOKUP, formulas, MIS reporting).

·         Strong analytical,
problem -solving, and reconciliation skills.

·         Excellent communication and
follow -up abilities.

·         High attention to detail and
commitment to accuracy.

·         Ability to manage multiple
deadlines in a fast -paced environment.

Preferred Qualifications

·         B.Com (Mandatory)

·         CA Inter (Preferred)

·         3+ years of experience in
Accounts Receivable, Billing, and Collections.

·         Experience in advertising,
media, marketing agencies, or service -based organizations will be an added
advantage.

Benefits