Admin & Purchase Assistant

Job Title: Admin & Purchase
Assistant

Department: Administration

Reports to: Factory Admin
Manager

Position Overview

The Admin & Purchase Assistant
will support daily administrative operations and ensure smooth procurement
processes within the organization. This role requires strong coordination
skills, attention to detail, timely execution of tasks, and the ability to
maintain accurate records and vendor relationships. The role contributes
directly to operational efficiency by assisting in purchases, documentation,
and general office administration.

What you will own and be
responsible for:

1. Administrative Support

• Manage day -to -day office administration activities.
  
• Handle documentation, filing, mail, courier
  management, and record keeping.
  
• Coordinate with internal departments to facilitate
  administrative needs.
  
• Schedule meetings, maintain calendars, and support
  travel arrangements when needed.
  

2. Procurement & Purchase
Coordination

• Assist in sourcing suppliers, collecting quotations,
  and preparing comparative statements.
  
• Raise purchase requests (PR) and purchase orders (PO)
  as per internal guidelines.
  
• Follow up on order fulfillment, delivery schedules,
  and invoice submission.
  
• Maintain updated vendor databases and price lists.
  

3. Inventory & Asset
Management

• Track office supplies, stationery, and pantry items;
  ensure timely replenishment.
  
• Assist in maintaining records of company assets and
  equipment.
  
• Coordinate with vendors for maintenance, repairs, and
  service requirements.
  

4. Vendor Management

• Communicate with vendors regarding requirements,
  negotiation, orders, and deliveries.
  
• Ensure vendor compliance with timelines, quality
  standards, and documentation needs.
  
• Support vendor onboarding by collecting and verifying
  required documents.
  

5. Documentation &
Compliance

• Maintain accurate and up -to -date administrative and
  purchase records.
  
• Assist in preparing reports for management review.
  
• Ensure adherence to procurement policies, approval
  workflows, and audit requirements.
  

6. Coordination & Support

• Support HR and Accounts teams with basic
  documentation, logistics, and coordination.
  
• Assist in organizing company events, meetings,
  facility arrangements, and office upkeep.
  
• Liaise with internal stakeholders to ensure smooth
  workflow and problem resolution.
  

Requirements

Who you will work with

In addition to standard corporate
teams (HR, Finance, Operations & Management), you will closely collaborate
with:

• Vendors and suppliers
  
• Admin & Facility teams
  
• Outlet Managers / Unit Heads
  
• Procurement & Accounts departments
  

Qualifications

• Bachelor’s degree in Administration, Commerce, or a
  related field.
  
• 2–3 years of experience in administration or
  procurement roles.
  
• Strong organizational, coordination, and
  time -management skills.
  
• Proficiency in MS Office (Excel, Word, Outlook) and
  basic documentation.
  
• Good communication and negotiation skills.
  
• Ability to multitask and work independently with
  minimal supervision.
  
• High attention to detail, reliability, and
  professionalism.
  

Benefits

Benefits

●       Competitive salary and benefits package

●       Chance to make a significant impact on the company's
success

●       Fun and collaborative work environment with passionate
colleagues

●       Product discounts and perks

About Us

pH4 Food & Beverages Pvt Ltd was
founded in 2009 by four Bengaluru locals with the goal of building a
world -class craft brewery in Bengaluru that would stand the test of time and
become a part of the city’s cultural landscape. pH4 has evolved over the last
14 years since its inception and is in pursuit of its purpose of building
brands around crafted customer experiences – through hand -crafted, innovative,
and quality beverages, food, and spaces. pH4’s primary brand, TOIT, is India’s
most well -known craft brewery and pub brand and is currently in Bangalore,
Mumbai and Pune with more outlets in the works.