Admin Executive

1. Vendor Management

• Identify, onboard, and manage vendors for housekeeping, security, maintenance, pantry, stationery, and other services
  




• Negotiate contracts, rates, and service\-level agreements (SLAs)
  




• Monitor vendor performance and ensure timely service delivery
  




• Verify vendor invoices and coordinate payments with accounts
  




• Maintain vendor records and compliance documentation
  

2. Housekeeping Management

• Supervise housekeeping staff and outsourced agencies
  




• Ensure cleanliness and hygiene standards across office premises
  




• Plan housekeeping schedules and periodic deep cleaning
  




• Report and resolve cleanliness or maintenance issues
  

3. Asset Management

• Maintain records of office assets (IT equipment, furniture, appliances, etc.)
  




• Track asset allocation, movement, and disposal
  




• Conduct periodic physical verification of assets
  




• Coordinate repair, replacement, and maintenance of assets
  

4. Pantry Management

• Manage pantry supplies (tea, coffee, snacks, water, consumables)
  




• Ensure pantry hygiene and availability of supplies
  




• Coordinate with pantry vendors and staff
  




• Monitor pantry expenses and control costs
  

5. Stationery Management

• Procure and manage office stationery and consumables
  




• Maintain inventory and ensure timely replenishment
  




• Issue stationery as per company policy
  




• Track usage and optimize inventory levels
  

6. Facility Management

• Oversee day\-to\-day office facilities operations
  




• Coordinate with facility vendors for repairs and services
  




• Ensure compliance with safety, health, and statutory norms
  




• Handle employee requests related to office facilities
  

7. Attendance Management

• Maintain and monitor employee attendance records
  




• Coordinate with HR on attendance, leave, and shift data
  




• Resolve attendance discrepancies and system issues
  

8. Salary Support (Admin Coordination)

• Coordinate with HR and payroll for attendance and data inputs
  




• Ensure timely submission of attendance and overtime records
  




• Support payroll processing activities as required
  

9. Building & Maintenance Management

• Coordinate preventive and breakdown maintenance
  




• Handle electrical, plumbing, HVAC, and civil maintenance issues
  




• Liaise with building management and external authorities
  




• Ensure compliance with fire safety and statutory inspections
  

Requirements

Skills & Competencies

• Strong organizational and multitasking skills
  




• Vendor negotiation and coordination skills
  




• Knowledge of facility and office administration
  




• Basic understanding of payroll and attendance systems
  




• Good communication and interpersonal skills
  




• Cost control and documentation skills
  

Qualifications & Experience

• Bachelor’s degree in any discipline
  




• 2–5 years of experience in administration or facility management (adjustable)
  




• Experience handling vendors, facilities, and office operations preferred