Admin Executive

The Admin Executive is responsible for ensuring smooth day -to -day administrative operations of the organization. This role involves managing office facilities, coordinating with internal departments, handling documentation, and supporting management in maintaining an efficient and organized workplace.

Key Responsibilities:

1. Administrative Operations

• Manage daily office activities and ensure smooth workflow.
  
• Maintain office records, files, and documentation systematically.
  
• Handle incoming calls, emails, and correspondence professionally.
  
• Support management with scheduling meetings, appointments, and travel arrangements.
  

2. Office Management

• Monitor office supplies and ensure timely procurement.
  
• Coordinate with vendors for maintenance, housekeeping, and office services.
  
• Ensure proper upkeep of office premises and facilities.
  

3. Documentation & Record Keeping

• Maintain employee records, attendance, and administrative databases.
  
• Prepare reports, presentations, and official documents as required.
  
• Ensure proper filing and retrieval of documents for audits and compliance.
  

4. Coordination & Support

• Coordinate between departments for administrative requirements.
  
• Assist HR in onboarding formalities and employee engagement activities.
  
• Support finance team with basic documentation such as invoices and expense records.
  

5. Compliance & Policies

• Ensure adherence to company policies and administrative procedures.
  
• Maintain confidentiality of sensitive company and employee information.
  

Requirements

• Strong organizational and multitasking abilities.
  
• Good communication skills (written and verbal).
  
• Proficiency in MS Office (Word, Excel, PowerPoint).
  
• Basic knowledge of office management systems and procedures.
  
• Attention to detail and problem -solving skills.
  
• Ability to handle confidential information responsibly.